Office Administrator

Hours: 7:30 am – 4:30 pm 

Duties and Responsibilities:

• Apply time management skills and prioritize material accurately and in a timely manner into the ERP system. 
• Record shipment data as required and defined in work instructions.
• Perform incoming material receiving functions.
• Generate bar code labels for inventory.
• Make appointments with carriers for incoming material.
• Answer questions from all team members related to receiving material, appointments, etc.
• Complete invoicing daily.
• Execute mill claims, customer complaints and credit process.
• General clerical needs in the office.
• Work with the Operations Manager, GM and shop to ensure process is consistent and we are keeping to date on material being received in.
• Work with the Operations Manager and shop team on physical inventory and stock adjustments.
• Back up to processing orders for shipping, inspect material to make sure it matches the work order, schedule outbound material and finalize paperwork for shipping.
• Follow safety procedures and company policies in the office and shop.
• Recommend process improvements to enhance operational efficiency and safety.

Required Education and Experience:

• High School Diploma required

Knowledge, Skills, and Abilities:

• Detail oriented, professional attitude and reliable, maintaining a good attendance record.
• Ability to meet deadlines. Work from written specifications and verbal instructions.
• Excellent oral and written communication skills.
• Excellent organizational and analytical skills with basic math skills.
• Ability to interact with vendors and teammates in a professional manner.
• Proficient with MS Word and Excel.

Working Conditions (Including Physical and Mental Demands): 

• Manual dexterity for use of computer, telephone and other office equipment as needed.
• Ability to speak, hear and interpret sounds and speech.
• Must be able to sit, stand and/or walk for up to 8 hours per day.
• Work environment is consistent with an office setting.
• Occasional exposure to loud noises.