Office Administrator, DTS, Accounting, Military, Higher Ed, Onsite

DeVine provides educational and technical support services to government clients. 

Our company is looking for an Office Administrator to join DeVine in a full time capacity. This position will be supporting a government customer, hence only US Citizens may be considered. 

DeVine offers a variety of services to our client. We support client missions which improve fleet operations, improve technical advantages and improve operations. The research projects are led by research teams, where projects are conducted, and expertise is developed and then maintained.The Office Administrator will focus on: policies and regulations, Finance & Accounting support, client systems such as Defense Travel System (DTS), the workflow of the relationship between the systems and its stakeholders; as well as an understanding of analytics/matrices gathering, analysis, and reporting.  If you meet the requirements below, and you'd enjoy working in Monterey California, then please apply!Duties:

• Prepare all documentation necessary for approval, signature, and execution
• Prepare documents for sourcing, approval, and execution by the client as required throughout the month
• Prepare documentation up to signature, approval and execution, to include supporting documentation necessary to support the claims and official business expenditures as needed
• Reconcile select accounts in coordination with Financial Analyst to ensure proper accounting, and that accounts do not exceed allotted amount, and expenditures do not violate regulations
• At meetings take notes and prepare a summary of key discussion issues and possible problem solutions/outcomes
• Budget Tracking: On a daily basis, prepare budget projection spreadsheets. Track spending and budget balances on select accounts in order to alert project leads to issues such as delayed payments or transfers and budget shortfalls
• Prepare financial reports that outline current obligation, expenditure rates, and projected obligation and expenditure rates.  Reports include burn rates and provide which projects will meet financial milestones and outline projects that are predicted not to meet milestones.
• Issue merge-mail notices to client with status of execution and remainder fund
• Provide defense travel administrative support for Defense Travel System (DTS) management and for project travelers. Track travel reporting and ensure travelers are compliant with client requirements
• Prepare DTS funding citation request forms that comply with client business policies and procedures.  Submit them for approval, signature and execution.
• Review and track travel requests into DTS for travel authorization, approval, and execution by client.  Ensure it is complete, and that it will be ready for signature and processing.
• Conduct audits of DTS travel utilizing the Report Scheduler function in DTS to ensure reconciliation audit is accurate with projects travel

Requirements and preferred experience: 

• BA/BS degree or higher in Business Management, Finance and/or Accounting
• 2+ years’ work experience, within the last five years, in Office Administration & Management with Finance, Accounting and Customer Support
• Experience in general administrative tasks such as maintaining schedule(s), records management, budgeting, filing, phone reception, and email correspondence; Coordination, submission, and scheduling of travel; Coordination of conferences or workshops.
• Extensive experience with Microsoft office suite software, and MAC Operating System OS, in addition to internal computer systems/software.
• Must have a working knowledge of Defense Travel System (DTS) and Advanced EXCEL
• Experience in an administrative support role in the government, military, or academic setting is desired

About the position: 

• Position Type: Full-time, Must be U.S. Citizen
• Location: Monterey, CA
• Benefits: Medical, Dental, Vision, 401k, Life Insurance, Paid Holidays, Paid Sick Leave and Paid Vacation
• Compensation: $85K to 95K per year salary range DOE and skills

Equal Opportunity Employer We are committed to a policy of assuring that all applicants for employment are recruited, hired and assigned on the basis of qualifications and merit without discrimination based on any protected classification, including, but not limited to, race, color, religion, sex, sexual orientation, national origin, veteran status, age, disability, handicap, marital status, or any other characteristic protected by applicable laws. 

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