Office Adminstrator

Corrado PropertiesWest Palm Beach, FL

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Job Description

Title: Office AdministratorReports to: CEO/Managing Director Property: BibaAbout the Biba Experience:We are a prestigious private social club known for its exclusive amenities, exceptional service, and vibrant community. Nestled in West Palm Beach, our club offers a unique environment where members can socialize, dine, and enjoy a wonderful community. As we continue to grow, we are seeking dedication and a strong desire to join our team.Position Overview:We are seeking a highly organized, proactive, and detail-oriented Office Administrator to manage daily administrative operations and ensure the smooth functioning of the office. The ideal candidate will be responsible for handling clerical tasks, supporting staff and management, managing office supplies and systems, and ensuring a productive and organized workplace.Position Responsibilities:

Manage day-to-day office operations and procedures.
Greet visitors and manage phone calls, emails, and correspondence.
Organize and schedule meetings, appointments, and travel arrangements.
Maintain and update company databases, filing systems, and records.
Order and manage office supplies and equipment.
Liaise with vendors, service providers, and building management.
Assist in the preparation of reports, presentations, and documents.
Support HR and finance functions such as onboarding, timesheet tracking, and invoicing.
Ensure office cleanliness and compliance with health and safety regulations.
Perform other administrative duties as required.

Education/Experience:

Associate or bachelor’s degree in business administration or related field.
Proven experience as an Office Administrator, Office Assistant, or similar role in real estate and/or hospitality.
Familiarity with office management tools like QuickBooks, Google Workspace
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Flexible work schedule able to work weekends and/or holidays when needed.

We thank all applicants; however, only those selected for an interview will be contacted. Applicants who do not already have legal permission to work in the United States will not be considered. Biba is an Equal Opportunity Employer committed to a diverse work culture, M/F/D/V.The above statements are intended to describe the general nature and level of work performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all job duties performed by the team member so classified. Management reserves the right to revise or amend duties at any time. The above statements are intended to describe the general nature and level of work performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all job duties performed by the team member. Management reserves the right to revise or amend duties at any time

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