Office and New Business/Marketing Assistant

The role of the Office and New Business/Marketing Assistant (full-time) at LavoieHealthScience is to support our health and science focused Agency’s office management, new business, and marketing initiatives.  

This is a full-time position (40 hours/week). This position is required to be onsite (Boston Office at 10 Post Office Square) from Tuesdays through Thursdays (9am-5:30pm). 

Responsibilities (including, but not limited to the following):

o   Support for agency president & CEO as well as agency staff.

o   Critical confidential discretion is required for the role given the role in support of C-suite.

o   Day-to-day management of vendors, including building management and IT vendor.

o   Offer critical on-site support for IT in working with external IT provider.

o   Coordinating with building management for security clearance.

o   Assisting credit card reconciliation process and expense tracking.

o   Assisting Agency’s IT infrastructure through guidance with external IT provider.

o   Assisting/managing/organizing contractor, vendor, and client agreements.

o   Creating/assisting Team and culture building activities.

o   Assisting office management functions of ordering supplies, making sure office environment is clean and professional, organizing internal client meetings, and assisting with any other needs that arise.

o   Assisting onboarding/offboarding for new hires/contractors.o   Interfacing with our PEO on open enrollment and employee administration matters.

o   Helping maintain Clicktime time management system and client budgets as needed.

o   Supporting Agency New Business/Marketing Functions, including Pipedrive CRM system.

o   Support other Agency administrative needs as required.  

·       Strong interest in marketing, new business, administration, operational management, and process improvement.

·       Strong attention to detail.

·       Ability to collaborate effectively. 

·       Ability to handle a variety of constituencies, manage multiple tasks simultaneously, and thrive in a complex environment with multiple priorities.

·       Office 365 Experience including strong skills in PowerPoint, Word, Teams, etc.

·       Unflappable personality in fast-paced culture required.

·       Utmost confidentiality required; ensuring tight-lipped qualities in support of C-suite matters.

With roots in one of the world’s leading health and innovation markets, LaVoieHealthScience is a strategic, integrated communications firm with a keen focus on solving complex communications challenges. The firm is staffed with specialized thinkers in health and science innovation and provides strategy consulting, investor relations and corporate communications, public relations and marketing support to build recognition for health science innovators.

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