Office & Facilities Manager

Position Title: Office & Facilities Manager

Location: Aberdeen, MD

Reports To: CEO/COO

Job Type: Full-time

Clearance Requirement: US citizenship is required

Summary:

LufCo is seeking an experienced Office & Facilities Manager to oversee daily operations of a new headquarters.  This role will be instrumental in facility management, meeting space scheduling and coordination, supply and inventory management, vendor management, and administrative/operational coordination.  

Key Responsibilities:

• Commercial Facility Management
  • Serve as the primary point of contact for all facility-related issues, including maintenance, repairs, and emergencies.
  • Coordinate and monitor all building systems (e.g., HVAC, electrical, plumbing, security) to ensure optimal functionality and compliance.
  • Conduct regular facility inspections to identify and resolve maintenance issues proactively.
  • Manage office space planning, moves, and configuration changes to support organizational needs.
• Space and Scheduling Coordination
  • Oversee the daily operation, upkeep, and technology readiness of all conference rooms and meeting spaces.
  • Manage the master schedule and booking system for all shared spaces, ensuring efficient allocation and resolving conflicts.
  • Coordinate setup and breakdown for internal and external meetings, events, and conferences.
• Supply and Inventory Management
  • Manage inventory of all office supplies, kitchen/breakroom items, and facility consumables.
  • Develop and maintain an efficient, cost-effective system for ordering, stocking, and distributing supplies.
  • Track expenditures against budget for all supplies and related services.
• Vendor and Contract Management
  • Source, vet, and manage relationships with all facility-related vendors and service providers (e.g., janitorial, security, catering, maintenance).
  • Negotiate contracts, monitor performance against service level agreements (SLAs), and process invoices for payment.
  • Ensure all vendors adhere to company policies, safety standards, and insurance requirements.
• Administrative and Operational Coordination
  • Coordinate office wide and executive schedules, including organizing complex staff meetings, external visits, and management of the main reception area/mail services.
  • Develop and implement efficient office policies, procedures, and systems.
  • Manage the annual operating budget for the office and facilities departments, providing regular reports on expenditures.

Qualifications

Education:

• Bachelor's degree in Business Administration or a related field is preferred

Experience:

• 3+ years of progressive experience in office management, facilities management, or a related administrative role, preferably in a large commercial environment.

Skills:

• Strong knowledge of building systems and facility maintenance.
• Excellent organizational and time management skills, with the ability to prioritize competing demands.
• Proven ability to manage budgets and negotiate vendor contracts.
• Proficiency with scheduling software and Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional communication and interpersonal skills for dealing with staff, vendors, and visitors.
• Strong problem-solving ability and a proactive, hands-on approach to facility issues.

Physical Requirements:

• Ability to travel as required.
• Standard office environment with occasional requirements to visit client sites, labs, or field environments.

Why Join Us?

• Impactful Work: Contribute to critical national security initiatives and make a real difference in protecting our nation.
• Cutting-Edge Technology: Work with the latest advancements in SIGINT and related fields.
• Career Growth: Opportunities for professional development, training, and advancement within a growing company.
• Collaborative Environment: Join a team of highly skilled and supportive engineers who are passionate about their work.
• Comprehensive Benefits: Competitive salary, generous PTO, health/dental/vision insurance, 401K matching, tuition reimbursement.

Compensation and Benefits:

• Competitive Pay: Annual salary ranges from $52,000 to $100,000. Salaries depend on labor category, years of experience, education, skills relevant to the position, and type of contract.
• Benefits: Including Paid Time Off; 401K Contribution and Employer Match Contributions; and Medical, Dental, and Vision Coverage.
• For the full list of LufCo Benefits, visit our website: https://www.lufburrow.com/careers

Position availability can vary due to dynamic, evolving contract needs. This job posting being active does not guarantee an immediately available position matching its description. This job description is intended to provide a general overview of the responsibilities and qualifications for this position. It is not an exhaustive list and may be subject to change based on the needs of the company.

LufCo provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

LufCo Employees: This position does not qualify for a referral bonus.  For more information, visit the Employee Portal.