Office Coordinator

Havenpark CommunitiesOrem, UT

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Job Description

Havenpark Communities was founded on the mission of creating caring communities for both our residents and employees. Havenpark has a portfolio of 80+ communities and more than 25,000 homesites across the U.S. We are experiencing intentional, rapid growth by continuously acquiring communities.

At Havenpark Communities, our mission is to make caring communities attainable for responsible residents across America. We acquire, improve, and operate manufactured home communities. You may be asking yourself - what makes us different? It is our culture. Our unique culture is fun, rewarding, and inclusive of all. Our five core values guide our everyday behavior: Respect, Grit, Collaboration, Stewardship, and Boldness.

The Opportunity

Be the heart of our Home Office. As an Office Coordinator, you are the organizational genius and welcoming face that ensures our headquarters runs smoothly and efficiently. If you are a proactive, service-oriented multitasker who thrives on creating order from chaos and takes pride in supporting a growing team, this is your chance to be the indispensable hub of our company's daily operations.

Your Role: The Office Maestro

You are the conductor of our workplace symphony. From managing inventory and coordinating events to being the first point of contact for visitors, your work creates the environment where our teams can do their best work. You are the proactive problem-solver who anticipates needs before they arise, making you essential to our culture and our success.

What You'll Accomplish

Mail & Logistics Management

Be the Hub: Serve as the primary point of contact for all incoming and outgoing mail, shipping, and deliveries, ensuring everything is sorted, routed, and tracked with precision.
Master the Flow: Monitor shared inboxes and coordinate shipping for meetings and events, ensuring time-sensitive documents get where they need to go.

Inventory & Supply Management

Never Miss a Beat: Manage office supply and food inventory to ensure consistent availability, placing recurring orders and maintaining organized storage systems.
Anticipate Needs: Partner with Finance and People Operations to manage costs and anticipate seasonal or operational needs to prevent any disruptions.

IT & Workspace Coordination

Enable Success: Coordinate with IT on ordering, setup, and maintenance of all office equipment.
Welcome Aboard: Prepare workspaces for new employees, manage IT inventory, and support onboarding/offboarding activities to ensure seamless transitions.

Event Planning & Execution

Create Culture: Support the planning and execution of employee and visitor events, from birthday brunches to holiday celebrations, that reinforce our fun and collaborative culture.
Own the Details: Coordinate all logistics, including scheduling, space setup, and food orders, to ensure events are memorable and run flawlessly.

Facilities & Reception

Maintain Our Space: Serve as the primary liaison with building management and vendors to coordinate maintenance and repairs, ensuring a clean, safe, and functional office.
Be the Face of Havenpark: Serve as a welcoming, professional first point of contact for all visitors, providing hospitality and light administrative support.

Who You Are (The Ideal Candidate)

You are a Proactive Planner: You see a need and take care of it before anyone else has to ask.
You are an Organization Expert: You can juggle a dozen tasks at once and keep everything perfectly organized.
You are a Service Superstar: You genuinely enjoy helping others and go out of your way to make people feel welcomed and supported.
You are a Graceful Problem-Solver: When things don't go as planned, you handle it with calm, resourceful thinking.

Qualifications & Requirements

5+ years of experience in office management, administrative support, or a related role.
Strong learning agility with the ability to pick things up quickly.
High attention to detail and exceptional organizational and time-management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Ability to work independently with minimal supervision and strong judgment.
Treat sensitive information with the utmost confidentiality.
Be a role model in promoting the Havenpark culture and living our values of respect, collaboration, grit, boldness, and stewardship.
Reliable vehicle, valid driver's license, and the ability to pass a background check.

Ready to Be Our Office Champion?

If you are a highly organized and energetic professional who wants to be the central force behind a thriving workplace, we want to meet you.

Apply today and tell us about a time you improved an office process or planned a successful event from start to finish.

P.S. We value proactive problem-solvers over a perfect resume. If you have the drive to keep a busy office running smoothly and the heart to serve your colleagues, apply anyway. We’d rather meet a dedicated team player than a perfect paper candidate.

We offer our employees a golden work experience, including a competitive salary, comprehensive health benefits, generous PTO, paid holidays, a 401(k) with a 6% company match, and above all, infinite opportunities to learn, develop, and sharpen their skills. Come be a part of a company that knows what it means to succeed as a team.

It is our policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability, or veteran status.

Havenpark Communities is aware of fraudulent recruiting communications impersonating our company. Havenpark does not conduct text-only interviews or issue offer letters without live interviews. Official communications only come from @havenparkmgmt.com email addresses. If you believe you’ve been contacted fraudulently, please report it to hr@havenparkmgmt.com.

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