Office Coordinator - Monadnock Pediatrics - Full Time

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We are currently seeking a highly organized and motivated individual to fill the role of Office Coordinator at Monadnock Community Hospital in our Pediatrics practice. This position involves day-to-day supervision, providing detailed instructions, and establishing short-term priorities to ensure the efficient functioning of the assigned area. As an Office Coordinator, you will play a crucial role in managing human, financial, and technical resources to meet the department's goals.

Job Responsibilities:

Management:

• Supervise daily operations, making specific assignments and ensuring short-term priorities are met.
• Monitor human, financial, and technical resources to achieve departmental goals.
• Provide detailed instructions for effective task execution.

Staff:

• Safeguard open and honest communication within the team.
• Recruit, recognize, and retain qualified staff members aligning with organizational values.
• Optimize performance through effective staff deployment, delegation, and feedback.
• Develop staff along preferred career paths, fostering growth and alignment with department needs.

Resource Management:

• Coordinate departmental resources, adjusting plans as needed.
• Review monthly financial data and report variances to Manager/Director.
• Ensure resource allocation is in line with the established budget.

Patient Engagement:

• Use patient/customer information to strengthen relationships and identify improvement opportunities.
• Collect and analyze patient/customer feedback for process enhancement.
• Maintain a patient/customer-focused culture within the unit/department.

Methods and Processes:

• Monitor departmental processes to ensure compliance with established metrics, rules, or policies.
• Enforce organizational policies and procedures to maintain a high standard of operation.

Communications and Contacts:

• Internal: Collaborate with various hospital departments.
• External: Coordinate with external organizations as needed for repairs and improvements.

Strategy:

• Monitor activities and recommend adjustments to meet identified milestones.

Job-Specific Responsibilities:

• Ensure all technical equipment, computer systems, and facilities are in good condition.
• Comply with hospital policies, support quality improvement, and ensure compliance.
• Manage daily patient flow, optimize provider schedules, and oversee reminder calls.
• Communicate with the Office Manager/Practice Director regarding physical plant issues, coordinating with Hospital Departments for resolution.

Are you ready for a great job in a great place?

Are you ready for a career the supports your aspirations?

Are you ready to work in the best place you've ever lived?

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