Office Coordinator, Department of English

Monmouth University is seeking applications for an Office Coordinator in the department of English. The Department of English offers a vibrant environment for its faculty and students. We have undergraduate concentrations in creative writing and literature; MA concentrations in literature, creative writing, and rhetoric and writing; and a three-year MA/MFA program in creative writing. Administrative staff provide support for campus events such as Toni Morrison Day, the department’s annual Student Awards Ceremony, and the Visiting Writers Series, and they work with faculty members, students, and stakeholders across the university in various capacities and on a wide range of projects.

This is an in-person, on-campus, non-remote position.

For more information about the department, please visit the Department of English webpage.

Required Application Materials:

Monmouth University requires all applications and supporting documents to be submitted via the university’s career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded.

• Resume or Curriculum Vitae
• Cover Letter
• Professional References

Duties and Responsibilities:

• Act as liaison to public, students, and university community for department. 
• Answer phone and email, take messages, and route calls to appropriate personnel.
• Arrange and confirm meetings, travel schedules, and accommodations and assist department with special events.
• Maintain familiarity with English courses and pre-requisites and perform overrides as needed/requested.
• Maintain department displays and bulletin boards.
• Assist the English Honor Society and faculty advisor with scheduling and holding events and fundraisers, inviting eligible members to join, collecting new members’ applications and payment, and ordering cords for graduation.
• Assist the Director of First Year Composition and the FYC Committee Chair with scheduling meetings and workshops, reserving space, setting up Zoom sessions, and notifying faculty.
• Assist students and faculty with coordinating advising, scheduling of classes, and preparation of forms for approval.
• Interview, hire, and supervise student workers and prepare time sheets (when applicable).
• Perform mailings, duplication, and materials collation.
• Prepare correspondence, minutes, reports, various University forms, and other required materials.
• Assist with adjunct needs, such as onboarding, determining availability, coordinating section and office assignments, and course-related issues.
• Schedule appointments and maintain calendar.
• Track and order office supplies.
• Sort and distribute mail.
• Coordinate student travel, including registration for conferences and reimbursement of travel expenses.
• Maintain office files and records and general office functions.
• Other duties as assigned.

Minimum Qualifications:

• Three years of related experience
• Excellent interpersonal, organizational and communication skills
• Must be able to prioritize multiple tasks appropriately
• Must be able to treat confidential and sensitive information appropriately
• Must be able to utilize a variety of computer software programs in order to successfully complete tasks
• Basic knowledge of Microsoft Word/Excel 2016
• Must be able to operate a variety of office equipment

Preferred Qualifications:

• Detail-oriented.
• Ability to show initiative and work independently.
• Intermediate knowledge of Microsoft Word/Excel 2016.

Questions regarding this search should be directed to:

Barbara Santos at bsantos@monmouth.edu or 732-263-5629

Note to Applicants:  Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.

Working at Monmouth University perks:

• 403(b) Retirement Plan (8% employer contribution)
• Medical, Dental & Vision Insurance Benefits
• Tuition Remission for employee upon hire (max of one 3 credit course per semester)
• Tuition Remission for spouse or civil-union partner and IRS dependentafter one-year of full-time continuous employment
• Generous Paid Time Off
• Employer paid Short & Long-Term Disability
• Employer sponsored Life Insurance
• Employee Assistance Program (EAP), FSA, Telehealth and more

To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University

Department:

English

Work Schedule:

Monday through Friday

Total Weeks Per Year:

52 weeks

Hours Per Week:

36.25 hours

Expected Salary:

$20.94 per hour (external rate)

Union:

OPEIU 

Including an initiation fee and monthly dues

Grade:

8

Job Posting Close Date

Open until filled