Office Coordinator

Who we are

We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation.

Who we are

We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Worth, Mexico City, Monterrey, South Florida, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest, and that's why we are seeking an Office Assistant like you to help continue building Beck's respected reputation.

What you bring to the table

Beck is looking for a talented Office Coordinator to join an extraordinary team in Austin, Texas.

The job involves the following responsibilities:

Communications & Events

• Plan and coordinate office culture events including happy hours, project tours, family events, holiday party, etc.

• Work closely with Marketing for external events

• Create and distribute monthly newsletter

• Event planning, support, and management (internal and external)

Office Coordination/Operations

• Manage regional SharePoint resource page

• Manage all office supplies and equipment

• Maintain office systems operations (HVAC, electrical, servers, warranty calls, etc.) and contact vendors for maintenance when needed

• Communicate with office cleaning crew to assure a thorough and consistent job is being done

• Ordering lunch for meetings

• Restocking/cleaning kitchen throughout the day and at the end of day

• Keep beverages stocked and replenish refrigerator throughout the day

• Unload and run dishwasher daily and as needed; maintain organized appearance of open shelving in kitchen

Receptionist

• Welcome guests and customers by greeting them in person or on the telephone; answer or direct inquiries

• Manage conference room schedules

• Distribute mail and assist with daily office needs

• Keep reception area and front desk clear of clutter to maintain a clean and simple appearance

Administrative

• Administrative support for regional leaders

• Travel coordination for regional leaders, employees, and guests

• Coordinate schedules, lunches, and meetings

• Process expenses using corporate expense management tool (Chrome River)

• Assist regional employees, as requested

HR Support

• Handle onboarding of new hires, including: setting up desks, coordinating with manager for first day, greeting and verifying I-9 documents, sending information to corporate office in Dallas, etc.

• Update regional lists as personnel changes occur, including employee information, email, and newsletter distribution

Who we think will be a great fit

A person with the willingness to learn, while also having a general understanding of administrative functions, a passion for getting things done, and possess uncompromising authenticity and integrity. You will also meet the following requirements:

• Associates degree or higher preferred
• 2-5 years receptionist/admin experience
• Strong organizational skills
• Enthusiastic and positive attitude
• Forward thinking, trustworthy, reliable, responsible, intuitive, energetic, and focused on service
• Highly organized, detail-oriented, and self-motivated team player
• Effective verbal and written communicator
• Proficient in Microsoft Outlook, Word, PowerPoint and Excel

Essential Functions:

Frequently required to sit, stand, and move about the office; frequently operates a computer and other office productivity equipment; frequently lift and move up to ten pounds and occasionally lift and move up to fifty pounds; constantly communicates with project and operations teams, Beck employees, and external vendors; ability to adhere to timely and consistent attendance.

Join our team and build your future with Beck.

The Beck Group is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Beck's Benefits

At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges. We strive for thrive - we want you to thrive in your wellbeing, finances, and community.

In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members:

• 401k match and free SmartDollar program for financial wellness
• Free dedicated financial coach
• Personal health & fitness program for tracking activities & earning rewards
• Paid family leave
• Health discounts on medical premiums
• Free comprehensive health screenings
• Free health coach program for weight-loss & hypertension management
• Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood).
• Free Life Coach
• Pet insurance discount
• Organized projects and events to support our communities

Join our team and build your future with Beck.

The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.