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Office Coordinator

The Grounds GuysLeander, Texas
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Job Description

OFFICE COORDINATOR JOB DESCRIPTION
As Office Coordinator, you are a key team member supporting the work of management and other staff. You are responsible for clerical, receptionist, and project-based work to contribute to the day-to-day operations of The Ground Guys. Exemplifying our code of values, you show respect and courtesy to all customers and employees.
You are adept with technology, organized, detail oriented, can anticipate needs, and complete important tasks without being asked.  You are self-motivated, thrive in fast moving environments, and can manage time to effectively meet deadlines. You have proven communication skills with supervisors, employees, and customers and are able to effectively manage a variety of situations on a day-to-day basis.
Specific Requirements:
  • Directs and coordinates the administrative services in the office such as:
     
    • Microsoft Office (WORD, Excel, PowerPoint)
  •  
    • Reports
  •  
    • Mail/Post Office
  •  
    • Appointments
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    • Answering the phone with “It’s a great day at The Grounds Guys, A Neighborly Company.  This is 
      .  How may I help you?”
  •  
  • Performs QBO related tasks including:
     
    • Billing
  •  
    • AR/collections
  •  
    • Payables
  •  
    • Expense data entry 

    • Reporting of sales and payroll taxes
  •  
  • Works closely with the sales & production teams to ensure good flow of communication and data.  This includes a variety of software, websites, documents, and reports to include:
     
    • GGPro
  •  
    • Microsoft Office
  •  
    • Franconnect
  •  
    • CES
  •  
    • CareerPlug
  •  
    • Broadly
  •  
  • Performs personnel related duties by:
     
    • Running hiring ads to ensure the company is always recruiting.
  •  
    • Managing CareerPlug and setting up interviews.
  •  
    • Creating hire packs (W-4, I-9), etc.
  •  
    • Assisting with new-hire orientation.
  •  
  • Manages social media:  
    • Facebook, Instagram, LinkedIn
    • Responds to both positive and negative Google reviews
  • Helps with business safety program:
     
    • Ensures safety meeting documentation is put in the safety manual
  •  
    • Ensures OSHA log is up to date and accurate
  •  
  • Maintains office staff as needed by recruiting, selecting, orienting, coaching, and counseling/disciplining.
  • Becomes familiar with The Grounds Guys clients and employees
  • Keeps office supplies in stock and orders as needed
  • Keeps workspace organized
  • Takes initiative to drive our Code of Care and abide by our Code of Values.
We are actively interviewing for this position - Apply today and our hiring manager will follow up!
Compensation: $15.00 - $18.00 per hour




*All independently owned and operated franchised businesses operate under the service brands’ marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with The Grounds Guys® franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

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