Office Coordinator

Position Summary: 

The Office Coordinator position is responsible for managing the day-to-day operations of the office, executive calendar management and sales and operations support. 

Major Job Accountabilities:

Office Administration

·         Answer phones, maintain a neat and clean office environment, open and distribute mail, coordinate shipping and receiving, data entry, filing, binding, order office supplies, stock kitchen, and maintain office space and equipment

·         Schedule meetings for large groups

·         Oversee record retention and maintenance of file system

·         Coordinate all office visits

·         Process all Non-Disclosure Agreements

·         Coordinate new computer orders and track all hardware

·         Serve as main contact for all building facility vendors and issues

·         Serve as point of contact for external IT vendor as it relates to on/offboarding and equipment

·         Manage specific vendor relationships

·         Maintain office security access

·         Coordinate and schedule all company events

·         Manage Logistics for all employee events

·         Book travel

·         Assist with recruiting efforts, conduct phone screens, coordinate on-site interviews, and serve as main contact for internship programs

·         Facilitate new hire employee orientation and documentation for all incoming employees

·         Manage the employee termination process

·         Other duties as requested

Executive Support

·         Maintain/Manage President’s calendar

·         Support President and COO as requested

Sales and Operations Support

·         Complete customer screenings

·         Manage visitor control and tracking procedure

·         Attend Conferences as requested and assist with event logistics

·         Assist in selecting and managing inventory of promotional items

Education

·         Associates or Bachelor Degree Preferred

Requirements

Qualifications (Knowledge, Skills & Abilities):

·         Must be able to demonstrate and exemplify Third Wave Systems Core Values:

o   Driven, Takes Pride, Solutions Oriented, Critical Thinker and Collaborative

·         Organized with a high attention to detail

·         Proactive

·         High energy

·         Ability to prioritize and manage multiple tasks and request

·         Strong written and verbal communication skills

·         Establish and maintain strong relationships to work collaboratively across the organization

·         Resourceful, uses all tools available to ensure the best solutions and plans are presented

·         Effective interpersonal skills

·         Able to respond in a rapidly-changing environment

Benefits

• Compensation: $50,000-$55,000
• 401(k)
• Health and Dental Insurance
• Paid Time Off
• Paid Holidays