Office Coordinator (Part-Time)

Van Wyck & Van WyckNew York, NY

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Job Description

Office Coordinator (Part-Time) – Van Wyck & Van Wyck COMPANY DESCRIPTION Van Wyck & Van Wyck is a highly regarded environmental design and event production firm with headquarters in New York City. We produce bespoke celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences. www.vanwyck.netWorkshop designs and produces engaging events that communicate a brand’s message. We build experiences that create compelling content, heighten brand loyalty and influence purchase behavior. www.workshopworldwide.comOur two sister companies are distinguished by innovative designs and an unsurpassed level of service, with over 20 years of experience in the field. We are a dynamic, creative, and growth-oriented team with incredibly high production values. POSITIONVan Wyck & Van Wyck is seeking an Office Coordinator to join our team. This role is key in keeping our office running smoothly, maintaining an organized and welcoming environment, and supporting our team with day-to-day operations. This part-time role (25-30 hours per week) requires attention to detail, strong organizational skills, and a proactive approach to problem-solving.RESPONSIBILITIES

Manage incoming calls and direct inquiries appropriately
Receive, sort, and distribute mail and packages
Maintain an orderly office environment, including conference rooms and common spaces
Clean and restock kitchen, pantry, and office supplies
Oversee office supply inventory and place orders as needed
Coordinate birthday lunches, team outings, and other office events
Address office tech issues, including computer or printer issues and manage supply orders
Support employee onboarding by preparing materials and coordinating logistics
Assist the Events Operations Manager with document preparation, formatting, and edits
Provide general administrative support as needed

REQUIRED QUALIFICATIONS/SKILLSCandidates must possess the following qualities:

One year in an office coordination or administrative role
Strong organizational skills and attention to detail
Ability to multitask and manage competing priorities
Excellent verbal and written communication skills
Proficiency in Microsoft Office and Google Workspace
Ability to work independently and take initiative
Professional demeanor and strong interpersonal skills
Problem-solving mindset with a proactive approach

The ideal candidate will have the following qualifications:

Previous experience working for an event production company or in an alternative, related field
Prior experience in an office coordination or administrative role
Familiarity with office supply and vendor management
Event coordination experience (team outings, holiday parties, etc.)
Experience assisting with onboarding and new hire processes
Comfort troubleshooting basic office technology (printers, phones, etc.)

PAY AT VAN WYCK & VAN WYCKThis position is a non-exempt, hourly role and pays a range of $20 - $25 per hour. Actual compensation within this range will be determined based on the candidate's skills, experience, education, and other job-related factors permitted by law.Van Wyck & Van Wyck and Workshop are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), transgender status or gender dysphoria, pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, unemployment status, familial status, caregiver or partnership status, or other protected status.

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