Office Manager

We are seeking a highly organized and detail-oriented Office Manager to oversee daily office operations and create a productive, efficient, and enjoyable work environment. This role requires strong administrative, communication, and multitasking skills to support team members across various departments. 

KEY RESPONSIBILITIES:

• Office Operations: Manage daily operations, ensuring the office runs smoothly and efficiently. This includes overseeing supplies, office maintenance, and managing vendor relationships.
• Administrative Support: Provide general administrative support to executives and staff, including scheduling meetings, booking travel, and handling correspondence.
• Budget Management: Track office expenses, prepare reports, and manage the office budget to ensure financial efficiency.
• Staff Coordination: Support HR in onboarding new employees, coordinating training, and foster a positive work environment.
• Event Planning: Organize company meetings, events, and team-building activities.
• Health and Safety Compliance: Ensure compliance with health, safety, and security policies in the workplace.
• IT and Facilities Coordination: Liaise with IT and facilities teams to manage office equipment and resolve any technical or facility issues promptly.
• Policy: Enforce office policies and procedures to streamline operations and maintain a productive workspace. 

MINIMUM QUALIFICATIONS:  

• 2+ years of proven experience as an Office Manager, Administrative Assistant, or similar role.
• A bachelor’s degree or equivalent work experience is preferred.
• Strong organizational and time-management skills, with the ability to multitask and prioritize work effectively
• Excellent written and verbal communication skills
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software (e.g., QuickBooks, Google Workspace)
• Knowledge of office safety and security guidelines. 

PREFERRED QUALIFICATIONS:  

• Basic budgeting and financial management experience
• Experience in event planning or HR support
• Familiarity with project management software and techniques

PHYSICAL REQUIREMENTS:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. 

• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Prolonged periods sitting at a desk and working on a computer.
• While performing the duties of this job, the employee is regularly required to talk and hear. 
• This position requires the ability to occasionally lift office products and supplies, up to 10 pounds.