Office Manager

Description

Responsibilities

• Analyze and organize office operations and procedures such as mail collection, facilities management, administrative support, information management, filing systems, requisition of supplies, and other clerical services
• Maximize office productivity through proficient use tracking skills, point person for direction and location conformation of various staff members
• Research and develop resources that create timely and efficient workflow
• Establish uniform correspondence procedures and style practices in the supporting of phone services and message delivery and daily securing of the offices
• Coordinate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Review clerical and personnel records to ensure completeness, accuracy, and timeliness
• Prepare activities reports for guidance of management
• Coordinate activities of various clerical departments or workers within department and retains the responsibilities for the scheduling coverage of all front office functions
• Maintain contact with customers and outside vendors and is responsible for the professional and capable impression of those calling and visiting the site
• Coordinate the reservation and availability of conference and training rooms, addressing complaints, and resolving problems

• Bachelor's degree (B. A.) from four-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• May be required to have a valid driver’s license.
• Bilingual in Spanish- Preferred