Office Manager - Research & Information Services Bureau

About the Department

The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure.

(You can learn more about us here.)

About this Position

The Research & Information Services (RIS) Office Manager position manages bureau support personnel and daily office operations while maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. The position supports the overall work of the RIS Bureau as well as the work of the Census and Economic Information Center (CEIC). The RIS Office Manager assists CEIC in supporting the development and distribution of census information, producing materials, website content, and assisting with CEIC's role in executing Census programs. This position will manage bureau support personnel as well as daily office operations.

This position is open until filled, with a first application review date of December 30, 2025, and every two weeks thereafter.

What are we looking for?

Education and Experience:

• A high school diploma (college degree is preferred, but not required)
• 5 years of business office management experience is preferred
• At least 1 year of supervisory experience is preferred
• Alternate combinations of education and experience will be considered on a case-by-case basis.

Competencies:

Knowledge of:

• Financial acumen to manage office expenses, invoices and contracts through the State of Montana accounting and budget software
• State agency processes or a similarly related office environment
• Office support functions and database management
• Microsoft Office Suite - Word, Excel, PowerPoint

Ability to:

• Effectively communicate and build rapport with a wide variety of stakeholders
• Communicate clearly and effectively, both verbally and in writing
• Prioritize work, meet deadlines, and manage multiple competing priorities
• Motivate others to achieve important goals
• Adapt to an ever-changing work environment

How to apply

Apply online by submitting your resume and cover letter. (Please Note: You do not need to complete the "work experience" or the "education & certifications" portion of the application process in our recruiting system. You only need to upload the requested documentation.)

Benefits

• Look here to see the additional benefits! They include:

o Work/life Balance

o Health Coverage

o Retirement plans

o Paid Vacation and Sick Leave and Holidays

o And more…

• Public Service Loan Forgiveness (PSLF) - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!

Other important information to be aware of

• Only online applications are accepted. By applying online, you can receive updates and monitor the status of your application.
• If you fail to upload the requested application documents and/or preference documents, we will notify you via email. Failure to upload these documents after notification will result in your application being removed from consideration.
• This position allows for a hybrid work schedule from a remote location within the State of Montana. Weekly travel to Helena offices will be required. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New Employees may be required to complete training in person before hybrid work schedules begin.

This agency participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, Link to E-Verify Website.