Office Manager Part Time

• Assist with meeting preparation, coordination, and manage the rollection of content for the applicable PowerPoint deck.
• Lead the coordination of company events (i.e., conferences and training), utilizing available resources from marketing, sales, and other company departments.
• Responsible for coordination of travel itineraries, including booking flights, hotel accommodations, transportation for presenters, new hires and external events regarding new employee orientations, while managing travel-related expenses.
• Responsible for coordination of office setup in preparation for meetings, including board meetings and other events.
• Coordinate the presentation and general maintenance of the Florida office space.
• Assist in managing past-due signatures for the C-suite.
• Maintain basic knowledge of Pace Mate products and services.
• Assist in special projects as needed.
• Assist in ensuring consistency in practices and Pace Mate Mission, Vision, and Customer Service standards are met. Adheres to the Code of Conduct and all Company Policies and Procedures. Establish a positive and productive culture among project teams and maintain that culture through challenging project cycles and project setbacks.

• Meet attendance and punctuality guidelines.
• Display commitment to service improvement for our customers.
• Apply feedback to improve individual performance.
• Solicit customer feedback to improve service.
• Hold yourself accountable for getting the information you need to do your job.
• Adapt to changes in the work environment and appropriately incorporate new information.
• Deal effectively with a variety of people, personalities, and cultures.
• Exhibit objectivity and openness to the view of others, including customers.
• Offer assistance and support to co-workers.
• Contribute to building positive team spirit and cohesiveness.
• Display an understanding of how the job relates to others, including customers.
• Balance team and individual responsibilities.
• Work proactively and cooperatively in group problem-solving situations.
• Work actively to resolve conflicts.
• Develop positive partnerships and collaborate with peers within and outside of your own work group.

• A degree in business administration, finance, or a similar field is a strong plus. Candidates with an equivalent combination of education and experience will also be considered.
• High level of discretion and professionalism.
• Demonstrated strong leadership, management, and interpersonal skills.
• Ability to work in a fast-paced team environment while remaining flexible to understand both business and technical perspectives.
• Ability to effectively communicate with individuals at all levels throughout the organization, both verbally and in writing.
• Experience with corporate communication and marketing a plus.
• Experience in presenting to a group required. Experience organizing large meetings required.
• 4 + years of experience in an executive or business management role with a track record of department and team management preferred.
• Excellent strategic planning, organizational, and prioritization skills.
• Ability to motivate, coordinate and ensure proper time-management among team.
• Proficiency with MS Office, Docusign, Slack, and Teams a strong plus.
• Experience with medical device industry, medicalterminology,or medical legal environment a plus.
• Candidate must live within 40 minutes of Clearwater, Florida.
• Job requires up to 15% travel.

About PaceMate Recognized as a Top 100 Healthcare Technology Company by Healthcare Technology Report, PaceMate offers the most comprehensive remote cardiac monitoring solution in the industry. PaceMateLIVE is the only clinical dashboard with user-friendly integrations for all implantable cardiac devices, ambulatory monitors, consumer ECGs, and heart failure products. PaceMate’s Auto-Triage™ prioritizes patients based on clinician-customized standards—not device alerts—resulting in a substantial reduction in alert burden. With the most live connections through EHR-partnered integrations across Epic, Cerner, and athenahealth, PaceMate offers a true, vetted, and validated industry-leading solution for interoperability: ensuring bi-directional data transfer for more accurate reporting, streamlined workflows, and one-click billing. PaceMate’s software-only, concierge on-demand, and full-service offerings deliver a flexible, customized solution for cardiac practices. Visit PaceMate.com to learn how one platform is transforming the future of digital health.

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