Office Of Admission Office Manager

Description

Department: Enrollment Management

Job Status: 30-39 hours per week

FSLA Status: Non-Exempt

Reports To: Director of Admission

Grade/Level:

Amount of Travel Required: No Travel

Work Schedule: 8:30 a.m. - 3:00 p.m., Occasional weekend hours

Positions Supervised: Student Workers

POSITION SUMMARY

The Office Manager for the Office of Admission provides key administrative support and leadership for the daily operations. This role helps ensure efficient workflow of admissions processes, supports prospective students and families, supervises student assistants, and advances the mission of the college through excellence in service and office operations. The Office Manager effectively manages urgent or unexpected situations, while maintaining composure, sound judgement, and confidence in decision making.

ESSENTIAL FUNCTIONS

• Serve as the primary administrative point of contact in the Office of Admission: greeting visitors, answering phone calls/emails, guiding prospective students and families, coordinating appointments.
• Supervise and train administrative support staff, including student employees or work-study assistants: assign tasks, monitor workflows, provide coaching, ensure timely completion.
• Coordinate logistical aspects of admissions events (e.g., open houses, campus tours, receptions), including set up, registration materials, check-in, follow-up communications.
• Ensure that office operations reflect the college's Benedictine values and contribute to a welcoming, inclusive environment for prospective students and families.
• Maintain office inventory levels and ensure timely ordering of supplies and materials to support office and recruitment operations.
• Stock and maintain hospitality stations for guests, including coffee, refreshments, and materials for visiting students and families.
• Process and maintain Accounts Payable (AP) invoicing for the Office of Admission, ensuring accurate coding, approvals, and timely submission to the Business Office.
• Collaborate with Campus Visit Coordinator and Recruitment Events Coordinator daily.
• Liaison with campus support offices (IT/Maintenance/Housekeeping).
• Perform other related duties as assigned by the Director of Admission.

Requirements

POSITION QUALIFICATIONS

Competency Statement(s)

Accurate

Communication, Oral

Communication, Written

Customer Oriented

Detail Oriented

Friendly

Organized

Responsible

Education

Bachelor's degree preferred

Experience

None

PHYSICAL DEMANDS

Physical Abilities

Stand O

Walk O

Sit O

Handling / Fingering O

Reach Outward N

Reach Above Shoulder N

Climb N

Crawl N

Squat or Kneel N

Bend N

Push / Pull

12 lbs or less O

13-25 lbs N

26-40 lbs N

41-100 lbs N

Lift /Carry

10 lbs or less O

11-20 lbs N

21-50 lbs N

51-100 lbs N

Over 100 lbs N

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

EOE