Office Scheduler

Pay Range: $18.00- $20.00 per hour, depending on experience

We are seeking a highly organized and detail-oriented Office Scheduler to coordinate and manage scheduling tasks within our office.

Key Responsibilities

• Scheduling & Coordination
• Create, update, and maintain daily work schedules for installation crews.
• Pull schedules and job details from client portals.
• Ensure all schedule changes are communicated promptly to field teams.
• Communication & Customer Service
• Answer phones and respond to emails in a timely and professional manner.
• Provide status updates to clients, internal staff, and suppliers.
• Assist with resolving warranty concerns and coordinating follow-up visits when needed.

Administrative & Data Entry

• Pull purchase orders and verify job-related documentation.
• Enter job details accurately into company systems.
• Create job tickets and distribute them to the appropriate teams.
• Maintain organized digital and physical records.

Operational Support

• Learn service areas and job site locations to improve scheduling efficiency.
• Work with a sense of urgency to meet deadlines and support daily operations.
• Assist with additional office tasks as needed.

Qualifications

• Previous experience in scheduling, dispatching, or office administration preferred.
• Strong communication skills, both written and verbal.
• Ability to manage multiple tasks with accuracy and urgency.
• Comfortable with computers, client portals, and data entry systems.
• Strong problem-solving skills, including handling warranty and customer concerns.
• Knowledge of the insulation or construction industry is a plus (but not required).

Work Environment

• Fast-paced office setting within a construction/insulation company.
• Frequent communication with crews, clients, and management.

Benefits:

• Medical, dental, and vision coverage
• Company Paid Life Insurance
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement.
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance.

B-Organized Insulation is part of the Installed Building Products (IBP) family of companies. Integrity, knowledge, and excellent service - these aren't just words; they represent how B-Organized Insulation does business. Whatever your needs, you can trust us to offer high-quality products and services.

Find your next career opportunity and join our team, with B-Organized Insulation!