Office Specialist 2

Initial Posting Date:

09/30/2025

Application Deadline:

10/07/2025

Agency:

Forestry Department

Salary Range:

$3,429 - $4,622

Position Type:

Employee

Position Title:

Office Specialist 2

Job Description:

Welcome to the Oregon Department of Forestry

Our Mission- To protect and promote resilient forests that benefit all Oregonians.

The Benefits of Joining Our Team

Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Great Benefits Package - watch this video here

You'll be part of the ODF team that serves our fellow Oregonians relying on regulation and protection of both public and private forest land in our great state of Oregon! Click here.

What we are looking for:

The Oregon Department of Forestry is looking for an OFFICE SPECIALIST 2 to provide a wide variety of secretarial, technical, and administrative related tasks in support of an agency program or operation. Provide administrative support and specialized technical functions serving as the Notification of Operations Clerk. Provide administrative support to all departmental programs, each with unique policies, guidelines, rules and programmatic purposes.

Secretarial/Administrative: Serves as Office Support for Agency. Types a variety of correspondence, reports, memos, or other information. Composes and types correspondence, reports, memos and other documents; receives telephone and personal callers.

Record Processing/Technical: Performs record processing activities requiring independent judgment to make decisions or select a course of action based on laws, rules, policies, and procedures within a particular program or operation.

Some examples of records processing activities are as follows:

• Reviews applications, forms, or other documents for compliance with established criteria; ensures that all necessary documentation is provided and is complete: issues permits applications based upon review.
• Determines and initiates action within established policies and procedures to resolve problems with records, billings, payments, and collects and compiles data requiring specialized program knowledge as well as judgment in selecting from a variety of reports, computer printouts, logs, etc.; to provide information regarding new and/or changes to policies and procedures of the work unit.
• Employees in this class review materials for proper completion and accuracy against manual and computer-generated reports, making corrections where needed; directly input information into computerized system or codes for input by others.

Information and Assistance: Responds to inquiries about specific agency/program information and services or directs inquiries as necessary; explains and clarifies rules, processes, and procedures to clientele; provides information about services available; receives incoming calls and routes calls to appropriate staff.

Minimum Qualifications:

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;

OR

An associate degree in any field;

OR

An equivalent combination of education and experience.

Note: Driver's License Check- This position requires the operation of a state vehicle for the purpose of conducting official State business. If your license is from outside Oregon, you must submit at least a three-year court/DMV printout. If you have an Oregon driver's license, a record check will be conducted on top candidate to ensure a valid license and acceptable driving record.

Desired Skills:

• Follow direction- Be able to change priorities when they may change quickly.
• Active Listener- Looking for someone who actively listens and shows empathy, adaptability, uses positive language with clear communication skills. Exhibits self control and takes responsiblity for Customer and staff interactions.
• Coordinating and scheduling in a fast paced enviorment with little guidance.
• Resilience: The ability to bounce back from setbacks and maintain hope during adversity.
• Self-Awareness: Understanding your thoughts, emotions, and behaviors to better manage them especially in a team enviorment.
• Customer Service & Flexibility- This includes answering questions, offering suggestions, helping with problems and complaints, and providing a seamless and positive experience through various channels like in-person, email, or chat. Adapt to changing circumstances, solve unexpected problems, and be open to new ideas. We are looking for open-mindedness, resilience, problem-solving and creativity. Be able to effectively work with stressed customers both in person and over the phone.

To Apply:

This is a highly competitive job field where we usually get a high number of applications. In your Cover letter please address how you meet the minimum qualifications listed above. Also please address in detail, the desired skills above, how you meet them. The more detail you provide the better. Failure to address this in your Cover letter will eliminate you from moving forward.

• Please ensure the work history in your applicant profile is up to date.
• Current State of Oregon employees- You must apply through your employee Workday account.
• Cover letter required- Failure to submit the required cover letter will remove your application from consideration. Note: Your cover letter may be uploaded in the Resume/CV field on the online application.

Additional Details:

• This recruitment may be used to fill future vacancies. This position is represented by the Service Employees International Union (SEIU).
• If you have questions about this position, please contact Hiring Manager: Andrea Lively, 541-972-2107, andrea.lively@odf.oregon.gov
• Oregon Department of Forestry does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.
• Veterans- If you are an eligible veteran and you meet the qualifications; veterans' preference points will be added to your score. After you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time. For further information, please see the following website: Veterans Resources.
• If you have questions about the job announcement, or need an alternate format to apply, please contact chris.l.fisher@odf.oregon.gov

ODF seeks a workforce that reflects the diversity and values of Oregonians and provides a safe, inclusive, and supportive environment. ODF promotes and supports the value of Equal Employment Opportunity (EEO), Affirmative Action (AA), and diversity.