On-Call Office Assistant

Position Title:

On-Call Office Assistant

Position Type:

Fixed Term (Fixed Term)

Hiring Range:

$20.54/hour

Pay Frequency:

Hourly

Department Description:

The primary responsibility will be to assist in course administration for courses, including formatting and populating their corresponding Moodle shells with data, collecting PDFs of relevant materials, and compiling bibliographies. Other responsibilities may include gathering bibliography, style editing for articles and book-chapters, and similar tasks.

Hours

Approximately 1-3 hours per week (not to exceed 30 hours in one semester).  Hours will depend on professors’ schedules as well as being on- and off-campus.

Essential Duties and Responsibilities

Under the supervision of the Academic Operations Associate, Mey Saechao, the duties of a graduate research assistant is as follows:

• Commitment to the mission, values, and goals of the Jesuit School of Theology of SCU
• Ability to research and understand theological journals and books
• Ability to organize and present findings of research in a timely and coherent manner
•  Style-editing, proofreading, and formatting articles and book-chapters before submission
• Collecting PDFs for research projects and courses; 
• Compiling bibliographies from library and internet databases  
• All other duties assigned

Qualifications and Skills

• Enrolled in post-graduate studies at JST or GTU
• Strong oral and written communication skills
• Proficiency in Microsoft Office suite (esp. Word), Google Suite (esp. Drive), Adobe Acrobat, the GTU library databases, and Moodle 
• Meticulous attention to style, spelling, and grammar in US English
• At least a basic knowledge of Greek and/or Latin (strongly desirable)

EEO Statement

​Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

COVID-19 Statement

The health and safety of the University community is a top priority. The University strongly recommends that all employees are fully vaccinated for COVID-19 as the vaccination and boosters are safe, effective tools that significantly minimize the chances of serious illness and hospitalization. Please contact Human Resources if you have any questions.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Information about Section 504 and the ADA Coordinator can be found at https://www.scu.edu/oae/, (408) 554-4109, oae@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).   

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services  website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.