Operations And Compliance Associate

The Operations & Compliance Associate plays a critical role in ensuring the smooth day-to-day administrative and financial operations of the charter school network. This associate-level position is responsible for high-volume, high-accuracy data entry across accounts payable, payroll, compliance reporting, and the administrative components of recruitment and onboarding.

This role is ideal for a detail-oriented professional seeking to grow a career in charter school operations, finance, and compliance. The Associate works closely with school-based leaders and the network operations team to ensure timelines, documentation, and regulatory requirements are met.

Key Responsibilities

Accounts Payable & Financial Operations

• Enter and process invoices, purchase orders, and payment requests in the financial system
• Ensure documentation is complete, coded correctly, and aligned with internal controls
• Track invoice status and assist with vendor communication as needed
• Maintain organized digital and physical records in accordance with audit and retention requirements

Payroll & HR Data Support

• In alignment with the payroll cycle, enter and verify employee payroll data, including new hires, status changes, stipends, and deductions
• Support payroll processing by collaborating with the HR Generalist and Finance & Compliance Manager
• Maintain confidentiality of all payroll and personnel information

Network-Wide Compliance Reporting

• Support data collection and entry for required local, state, and authorizer compliance reports
• Track submission deadlines and maintain compliance calendars
• Maintain organized compliance files and documentation for audits and reviews
• Assist in preparing supporting documentation for annual audits and monitoring visits

Recruitment & Onboarding Administration

• Provide administrative support for hiring processes, including:
• Posting positions
• Tracking applicant data
• Scheduling interviews
• Manage the onboarding process for new hires, including:
• Employment eligibility documents
• Certifications and clearances
• Required training acknowledgement
• Access to appropriate systems and technology tools
• Ensure onboarding data is entered accurately into HR and compliance systems

Qualifications

Required

• Associate's or Bachelor's degree preferred (or equivalent experience)
• 1-3 years of experience in administrative, operations, HR, or finance support roles
• Exceptional attention to detail and data accuracy
• Strong organizational and time-management skills
• Proficiency with spreadsheets, databases, and cloud-based systems
• Ability to handle confidential information with discretion

Preferred

• Experience in a charter school, school district, or nonprofit environment
• Familiarity with payroll systems, accounting software, or HRIS platforms
• Knowledge of compliance requirements in education or public/nonprofit sectors

Core Competencies

• Data accuracy and quality control
• Process follow-through and deadline management
• Clear written and verbal communication
• Problem-solving and initiative
• Ability to manage multiple priorities in a fast-paced environment

Salary Range $45,000 - $60,000