Operations Support Administrator (Bilingual – English/Spanish)

This position is for ATEC Logistics, LLC, a subsidiary of Armada. Founded in 1989 and based in Maitland, Florida, ATEC (www.atecsystems.com) is a logistics provider with expertise in the areas of global ocean shipping, export documentation, and order management services. 

SUMMARY

The Facilities and Operations Administrator plays a critical role in providing high-level administrative, analytical, and operational support to the COO and ATEC leadership. This individual ensures seamless day-to-day operations, effective coordination across departments, and reliable execution of facilities-related functions. In this role, you will manage schedules, product and vendor data, and event coordination while handling confidential information with discretion. The ideal candidate is highly organized, proactive, resourceful, and excels in a fast-paced, dynamic environment with excellent communication and multitasking skills. This role requires an onsite presence 5 days per week.  The starting annual salary is $50,000 per year.

RESPONSIBILITIES

• Organize business development content, proposals, presentations, etc. Ensure comprehensive organization and continuity of pertinent ATEC internal and external content.
• Assist with the preparation of client proposals, including coordinating copies, binding, and mailing.
• Collect and verify product details (description, pricing, dimensions, weight, materials, etc.)
• Input and maintain product data in internal systems or databases
• Leverage analytical thinking to manage and verify complex product and vendor data, ensuring compliance with corporate standards and enhancing operational accuracy.
• Maintain appointment calendars and schedule meetings for the COO, including arranging for conference rooms/calls, videoconferences, and meeting materials and/or supplies. May include periodic off-site support in conducting meetings/events.
• Expense and travel management for COO.
• Develop productive relationships and communicate effectively with ATEC personnel, client personnel, third-party venues, etc., to plan and execute in and out of office ATEC and client-related functions and logistics.
• Manage and maintain all pertinent contact information for ATEC, clients, targets, suppliers, 3^rd parties, etc.
• Appropriate handling of confidential information to ATEC and our prospects/clients.
• Solicit and execute support requests from the COO.
• Other duties as assigned.

Education and Experience Requirements

Minimum:

• Bachelor’s degree or equivalent relevant experience preferred.
• 1–3 years of experience in administrative, operations, or facilities support in a corporate environment.

Language and Technical Skills Requirements

• Experience supporting executive-level management in a corporate environment and managing small-scale projects and events from pre-planning to execution.
• Administrative experience working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
• Excellent verbal communication and people skills; able to effectively communicate ideas, problems, and solutions.
• Ability to communicate fluently in English and Spanish in order to interact effectively with internal and external stakeholders.
• Ability to communicate and collaborate with a diverse range of people and job functions and build and maintain relationships.
• Strong MS Office (Word, Excel, PowerPoint) and Outlook skills
• Excellent analytical and critical thinking skills
• Excellent organization, listening, and written communication skills
• Effective time management and scheduling skills

• Exceptional written and verbal communication skills in both English and Spanish

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Work is usually performed in an office environment with normal noise levels. Involves prolonged sitting and computer usage.

Disclaimer

This job description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development and compensation. As such, the incumbent may perform other duties and responsibilities as required. Its contents imply no contractual obligation and may be changed by the company at any time.