Paralegal Assistant

• Provide fact witness management assistance prior to, during, and after trial
• Work directly with fact witnesses
• Provide assistance and support to ensure appearance for court, pre-trial conferences and grand jury
• Receive visitors, field phone calls, questions, and other inquiries from fact witnesses
• Provide information pertaining to court, pre-trial conferences, grandy jury, expense reimbursement, etc.
• Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements
• Initiate contact/notify fact witnesses concerning travel arrangements
• Inform fact witnesses of appearance date/time
• Determine any special circumstances or needs of the fact witness
• Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses
• Confer with AUSA concerning fact witness appearance
• Discuss special circumstances regarding witnesses (e.g., special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses)
• Complete and submit proper documentation for special authorizations
• Obtain prior approval before proceeding with travel arrangements
• Ensure all travel documents have been provided to the witness prior to their appearance
• Provide the appearance date and time to the witness
• Make necessary arrangements for fact witness travel according to DOJ and USAO policies and procedures
• Arrange lodging for the fact witness according to Department of Justice and USAO policies and procedures
• Meet with fact witnesses upon arrival to designated hearing or pre-trial conference
• Offer and perform courtroom orientation
• Accompany witness to court
• Ensure a safe waiting area is available
• Collect necessary documentation and signatures for fact witness reimbursement documents
• Prepare documentation for fact witness reimbursement (e.g., witness vouchers and other required documentation)
• Submit documentation for fact witness reimbursement
• Furnish requested information concerning pending and completed fact witness vouchers
• Gather required documentation for fact witness reimbursement
• Reconcile Government Travel Accounts
• Obtain information from external stakeholders
• Conduct legal research and comply with policies and federal guidelines
• Coordinate with stakeholders (i.e., Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, etc.)
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format
• Compose original letters that do not require legal interpretations
• Perform general office procedures pertaining to fact witness management
• Establish and maintain a variety of fact witness files, documents, and databases
• Assemble documents and other information for fact witness file material
• Establish and maintain a calendar and/or database of active and pending fact witness appearances if requested
• Track hearings, trial dates, grand jury, and scheduling conferences
• Perform other administrative and logistical fact witness management related duties as required/assigned

• Knowledge of legal procedures and specialized terminology
• Knowledge of relevant fact witness laws and regulations
• Proficient in Microsoft Office software programs (e.g., Word, PowerPoint, Excel, etc.)
• Proficient in office technology (e.g., computers, telephonic equipment, printers, copiers, scanners, etc.)

• 2 years of experience in a professional office environment required (legal setting preferred)
• Proficient in word processing, document management, business administration, and data entry
• Excellent written and oral communication skills
• Strong organizational and multitasking skills
• Deadline oriented

• High school diploma or equivalent required
• Undergraduate degree preferred

• Anchorage, AK 99513

• May be permitted with approval

• U.S. citizenship required since this role supports the U.S. federal government

• Department of Justice (DOJ)

• Travel may be required

• 40 hours per week
• 8 hours per day

• Employment Classification Eligibility — Nonexempt

• Not eligible for relocation benefits

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