Paralegal - Defeasance

At Polsinelli, What a Law Firm Should Beis not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

CORE RESPONSIBILITIES

• Initial review of loan documents and engagement documents from client and preparation of internal summary sheet, checklist, and summary e-mails for client and defeasance consultant
• Organize and maintain electronic deal folder for easy access by attorney
• Work with staff to prepare and organize draft e-mails for attorney revision and circulation
• Prepare first draft of defeasance documents using HotDocs Author program
• Work with staff to review title commitment, and draft or review mortgage release, UCC terminations, and closing instruction letter. Provide initial drafts to title company following attorney review and communicate with title company regarding questions and issues
• Preliminary review of borrower’s due diligence items, including accounting report, organizational documents, and legal opinions to expedite attorney review
• Preliminary review of client case memorandum to expedite attorney review
• Track closing deliverables and update closing checklist in Project Fortress
• Work with staff to review signature packets and prepare list of outstanding items to be included with signature packet e-mails
• Become proficient in Project Fortress, including updating transaction checklist and utilizing AI features
• Finalize defeasance documents and closing instruction letter, and assist with defeasance circling and closing
• Draft and electronically file defeasance UCCs following defeasance closing
• Work with staff to finalize, assemble, and review final defeasance documents in advance of attorney review for circulation to all parties on day of closing
• Organize deliverables and follow up to obtain closing documentation for closing binder  
• Review final completed closing binder
• Become proficient in the Hot Docs Author program to code defeasance documents and continue to make changes for additional efficiency and to address new issues
• Serve as a liaison between the Project Fortress team and the Defeasance team to continue tailoring Project Fortress to the defeasance process and to utilize Project Fortress AI, and assist in training the defeasance team on new uses of Project Fortress
• Work with team members to train staff, ensure defeasance process is standardized, and assist with updating forms and memos to address new issues
• Assist attorneys and other team members as requested

COMPUTER APPLICATIONS USED

• Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
• Kofax
• iManage
• Project Fortress
• HotDocs

REQUIREMENTS

• Paralegal Certificate or related degree preferred
• 5 years' Experience
• Billable requirement:1600 hours per year
• 5 days in-office first 3 months then hybrid 2 days remote/3 days in office
• Start time for this role will be either 8:30 a.m. or 9:00 a.m. (Work day hours Monday to Thursday 7.75 hours and Friday 7.5 hours plus overtime when necessary)

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.