Part- Time Administrative Assistant- Talent Department

ABOUT ASPIRE

Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998-in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through-Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

COMPENSATION $32.00- $42.00 based on years of experience in like position.

JOB SUMMARY

The Administrative Assistant provides administrative and project support for Regional leadership and staff.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions

• Provide administrative support for the Associate Area Superintendent and Regional Staff to include copier projects (including PowerPoint preparation), mail handling, researching topics, supplies control and necessary communications internally and externally

• Analyze and create reports based on PowerSchool and Edusoft

• Coordinate the administrative aspects of internal and external student testing

• Creating electronic copies of educational materials

• Assist the above in the management of schedules and handle calls from both internal and external sources

• Summarize, communicate and track all incoming family complaints, follow through to a satisfactory compromise with all parties involved.

• Coordinate Aspire-wide educational activities

• Organize logistics of Regional educational activities

• Support other Aspire team members as necessary

Additional:

• Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior

• Perform other related duties as required and assigned.

QUALIFICATIONS

• Competencies:

• Highly proficient in administrative support functions

• Excellent organization, time management and follow-up skills; strong sense of urgency

• Demonstrated ability to successfully handle multiple projects concurrently

• Ability to work independently

• Ability to anticipate and resolve problems

• Excellent communication and interpersonal skills with demonstrated ability to write clearly and

• persuasively

• Strong command of word processing; exemplary spelling and grammar skills

• Ability to maintain the highest level of confidentiality

• Ability to interface well with all departments of the company and to represent the organization in a highly professional manner

• Bilingual-Spanish language speaking and writing

• Ability to learn new software

• Minimum educational level:

• Two years college or equivalent work experience

• Experience required:

• 3+years in administrative support position in a fast-paced, changing work environment

• Proficiency with Microsoft Office and Power School or comparable database system

• School or school district office experience preferred

• Proficiency with additional database systems preferred (e.g., Filemaker Pro, Access, etc.)

• Physical requirements:

• Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift and/or carry up to 30 pounds to shoulder height

• Repetitive use of hands (i.e. fine manipulation, simple grasping, and power grasping)

• Demonstrate normal depth perception

• Sitting, walking or standing for extended periods of time

• Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone

• See and read a computer screen and printed matter with or without vision aids

• Distinguish colors

• Hear and understand speech at normal levels and on the telephone with or without auditory aides

• Read and understand rules and policies, labels, and instructions.

• Transport supplies, set up and clean up for regional PD meetings

• Work authorization requirements:

• Clear the Department of Justice background screening

• Authorized to work in the United States

• Provide health (TB) clearance (most update every four years)

WORK ENVIRONMENT

The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Aspire Public Schools has implemented a Remote Work policy, limiting on-site office availability. Therefore, employees must have the ability to work remotely regularly. This position may also require periodic travel to school sites in order to interact with school leaders.

• Work indoors in a standard office environment, computer lab, and/or classroom environment

• Work is performed in indoor and outdoor environments

• Exposure to dust, oils, and cleaning chemicals

• Some exposure to childhood and other diseases in a school environment

• May be required to work outside of typical work days and office hours to meet operational deadlines