Part Time Payroll Administrator

Founded in 2023, Crete Professionals Alliance (Crete PA) delivers big four firepower to local American firms. Our rapid growth has made us a magnet for leading firms nationwide, eager to join our revolution in accounting. We empower small to mid-market firms with PE-backed capital, strategic technology partnerships, and innovative workforce solutions—including national recruiting and offshore support—while preserving a personal, local touch. With a presence in over half the US, 31 regional offices, 1,500 dedicated professionals, and offshore operations in Asia, we're the fastest-growing accounting firm in the nation and well on our way to the top 20. At Crete PA, our culture and relationships are the cornerstone of our success, and we’re always looking for talented, ambitious people to join our team. Do you have what it takes to keep up?

Our network firm, Abacus! is hiring!

Payroll/Accounting Administrator

Objective:

The Part-Time Payroll/Accounting Administrator supports accurate and timely payroll processing and assists with basic accounting functions. This role ensures payroll compliance, maintains organized records, and provides follow-up on accounts payable (A/P) and accounts receivable (A/R) to support the Accounting Department.

Description:

This position will work approximately 20 hours per week, with a flexible schedule. The Payroll/Accounting Administrator will process bi-weekly payroll, file payroll reports, and maintain employee records. Additionally, this position will assist with general accounting tasks including tracking A/P and A/R transactions, following up on outstanding balances, and support accurate financial documentation.

Essential Functions:

• Process bi-weekly payroll accurately and on schedule.

• Maintain payroll records and ensure compliance with state and federal regulations.

• Prepare and file required payroll reports and tax forms.

• Verify employee time records and benefits deductions.

• Assist with accounts payable, including invoice entry, payment processing, and vendor communication.

• Support accounts receivable by tracking incoming payments and communicating with clients regarding outstanding balances.

• Reconcile payroll and accounting records as needed.

• Assist with month-end and year-end accounting processes and filings.

• Maintain confidentiality of financial and employee data.

• Provide general administrative support to the Internal Accounting department as needed.

Competencies:

• Attention to detail and accuracy.

• Time management and ability to meet deadlines.

• Strong organizational skills.

• Excellent communication and follow-up.

• Knowledge of payroll systems and accounting software.

• Confidentiality and discretion with sensitive information.

• Initiative and dependability in completing assigned tasks.

Supervisory Responsibility

This position has no supervisory responsibilities. The Payroll/Accounting Administrator reports directly to the Accounting Manager.

Position Expectations & Work Environment

This is a part-time, non-exempt position averaging 20 hours per week, hybrid work is a possibility after completing required job training. While performing the duties of this job, the employee works during regular business hours with some flexibility to adjust the schedule as needed.

Location & Travel

Based in Springfield, MO, but also serve employees in all Abacus! physical locations and those working remotely.

Required Education & Experience

• Associate degree in Accounting, Business Administration, or a related field (or equivalent experience).

• 2+ years of experience in payroll processing and/or accounting support preferred.

• Familiarity with accounting software (QuickBooks, Sage, or similar) and payroll systems (e.g., ADP, Paychex).

• Proficient in Microsoft Excel and Outlook.

Certifications:

• Certified Payroll Processor (CPP) a plus

Physical Demands

The physical demands described are representative of those necessary for an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description does not list all the duties of the job. You may be asked to perform other assignments and duties. You will be evaluated in part based on your performance of the tasks listed in this job description.

Abacus!, one of the fastest growing firms in the regional area, is wholly dedicated to helping our clients achieve their financial objectives while also allowing our employees to reach their greatest potential. Our team of Abacus Professionals provide a distinctive level of service in tax, audit, accounting, and business consulting. Our passion for our clients and employees is the driving force behind all our work and the reason we are recognized as an entrepreneurial leader.

Your Abacus Experience: You’ll find that things are distinctively different here at Abacus, and we’re proud of it. We center on one key component: people. We foster an environment of growth, trust, and confidence and you’ll see it in daily interactions, hear it regular conversations, and live it as part of our Abacus Culture.

Our Award-Winning Firm: We’re proud to be recognized by local, regional, and national organizations for our distinctive culture, great work environment, and our focus on ethics, quality and economic impact. Abacus’ distinctions include:

1. Inside Public Accounting’s Top 300 Firm in the U.S. #280 – 2024, 2025

2. An Inside Public Accounting’s Fastest Growing Firm in the U.S. - 2024

3. Accounting Today’s No. 16 Fastest-Growing Firm in the U.S. – 2024

4. An Accounting Today’s Top Regional Leader in the Midwest – 2023, 2024

5. Inside Public Accounting’s Best of the Best Firms – 2023

6. A Biz 417’s Best Place to Work – 2021, 2022, 2023, 2024, 2025

7. An Accounting Today’s Top 100 Best Firms to Work For – 2009, 2010, 2020

8. 2021 Better Business Bureau Torch Award Recipient – highlighting ethics and quality

Finalist for Springfield Business Journal’s Economic Impact Awards – 2021, 2023

Website: AbacusPro.com

Abacus! is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.