Parts Clerk

Summary

Maintains inventory control and organization over the part room by performing the following duties:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Inventory control

• Balancing stock inventory for current/relevant parts commonly needed

• Identifying new stock and levels for ever-changing repair landscape and campaigns; removal of obsolete and obscure parts from inventory circulation

• Identifying & looking up special order parts in online catalogs and ordering systems, ordering from appropriate vendor, arranging timely transportation to receive parts

• Communicating ETAs and parts availability to service writers, technicians, shift leads, and operations

• Performing cycle counts and inventories as assigned to ensure part inventory and charge-out accuracy; reporting results & finding solutions to errors

• Assigning purchase orders, receiving vendor invoices for all parts, supplies, and services

• Identifying and implementing new processes (such as tire tagging) to aid in parts & charge-out accuracy

• Parts room/online catalog (TMT) inventory organization

• Ensuring all parts have a bin location and are located in their correct bin, grouping together of similar parts

• Maintaining cleanliness and organization in physical parts room and warehouse; all parts and bins clearly marked/identified and barcoded, in proper location

• Maintaining uniformity and inventory level correctness in digital parts catalogs (TMT); assigning preferred vendors, correct pricing, appropriate & clear parts descriptions

• Warranty parts claims

• Making sure all warranty parts are identified, tagged, and held for claims; shipping "called back" parts back to manufacturers

• Holding warranty parts in appropriate monthly bins in warehouse and cycling through at 3-month intervals

• Shop supplies, tools, fluids, & materials acquisitions

• Identifying all supplies needed for routine maintenance, truck detail, and shop operations on a day-to-day basis

• Keeping appropriate levels of any and all items needed to perform day-to-day tasks throughout shop (cleaning supplies, chemicals, safety items, accessories, etc.)

• Coordinating quotes on various items with guidance from shop management

• Miscellaneous clean-up, shop area/building maintenance projects