Payroll Administrator

Administer all information systems relating to employee compensation, timekeeping, and payroll.   Prepare internal and external reports and reconciliations as required.   Remain current on all related regulations/legislation.  The incumbent will work as a member of the Employee Experience team and serve as a resource for the entire organization.  

Essential Job Functions/Responsibilities:

• Analyzes, prepares, and inputs payroll data  

• Manage the processing of bi-weekly payroll, including all necessary general ledger entries, tax payments, and related internal and external reporting 

• Monitor payroll reports to ensure accuracy  

• Audit bi-weekly Flex Plan contributions and submit for fund transfer 

• Process bi-weekly 401(k) Plan, 457(b) Plan, and Flex Plan contributions 

• Process bi-weekly garnishment payments and executive retirement payments/wires

• Reconcile related accounts on a periodic, e.g., monthly, basis

• Ensure compliance with federal law by making sure the federal employment eligibility Form I-9 is filled out correctly and timely by completing quarterly audits

• Prepare quarterly and year-end tax filings on both state and federal levels 

• Prepare Federal W-2, W-3, and 1099R forms and distribute within required deadlines 

• Maintain HRIS database, including entry of new employees, position transfer maintenance, and compensation maintenance 

• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed action

• Reconciles and submits Third Party Sick FICA Submissions

• Verifies documentation and accuracy of FUTA & SUI Rates

• Respond to employee questions regarding payroll and other Human Resources-related matters 

• Maintain PTO balances; assist employees with questions regarding PTO 

• Act as liaison with payroll tax vendor regarding routine and exception-related payroll tax issues 

• Assist with compensation budget, budget variance reporting, forecasting, and projections as needed 

• Generate compensation, benefits, and employee-related reports, as needed 

• Provide retirement plan record keeper with data for quarterly benefit statements 

• Process employment verification requests from external sources and responds to internal requests for e.g., loan applications 

• Process unemployment insurance, salary verification, and payroll/attendance history requests 

• Search addresses in DNA for any returned employee mail and update in Workday

• Conduct periodic audits of payroll and benefit plan deductions 

• Maintains payroll guidelines by writing and updating policies and procedures

• Conduct and complete compensation/salary surveys 

• Prepare monthly reports for Accounting and Finance departments as well as CUSOs 

• Prepare information, documentation, and reports as needed for audits, e.g., Workers’ Compensation, retirement plans, Internal Audit, Banking Dept, and NCUA

• Maintain required postings on intranet and provide materials to all credit union locations for required postings bulletin boards

• Maintain written procedures on primary responsibilities 

• Support employee benefits function as needed 

• Develop and maintain job-specific procedures 

• Other duties as assigned 

Minimum Job Qualifications:

• Associate's degree in business/human resource management or related field; three to four years related experience and/or training; or equivalent combination of education and experience  

• Proficiency with Workday and/or ADP payroll systems is required   

• CPP – Certified Payroll Professional, FPC – Fundamental Payroll Certification preferred

• Excellent analytical, organizational, computer and communication skills (written and verbal) are required