Payroll Manager

WHO WE'RE LOOKING FOR

We are seeking a detail-oriented Payroll Manager to oversee multi-state payroll operations and financial benefit administration for approximately 400 employees over 5 companies. You are a proactive problem solver with strong analytical knowledge who can seamlessly manage compliance, reporting, and audits. You have advanced Excel skills to streamline our data analysis and possess the technical aptitude to manage our HCM systems effectively.

WHAT YOU'LL DO

• Process and review bi-weekly payroll using Workday.
• Coordinate with our tax provider, Asure, regarding all payroll tax authorities and filings.
• Update employee earnings and deductions and review employee changes.
• Review payroll management reports and prepare/review all payroll-related journal entries.
• Administer the 401(k) plan in Fidelity (oversee enrollment, salary deductions, 401(k) reporting, and respond to participant inquiries).
• Schedule and conduct the annual 401(k) audit with the outside auditor.
• Compile and prepare annual 401(k) data for Form 5500 and file returns.
• Administer 457(b) deferred compensation plans.
• Set up accounts in new tax jurisdictions as needed.
• Prepare the compensation schedule for Form 990 for The Recording Academy and four affiliates.
• Review and reconcile quarterly payroll tax returns.
• Reconcile payroll-related general ledger and bank accounts, as well as non-payroll-related accounts as required.
• Review and assist People & Culture with unemployment claims and unemployment benefit audits.
• Review, enter, and remit payments for wage and garnishment orders.
• Compile information for annual worker’s compensation audits.
• Create ad hoc analysis and reporting as required.
• Conduct quarterly 401(k) committee meetings to review 401(k) investment performance and maintain the investment policy.
• Work with People & Culture and Accounting teams to ensure proper on-boarding and off-boarding of employees.
• Prepare and enter year-end payroll-related accruals.
• Calculate discretionary contribution amounts for the 401(k) Plan.
• Prepare and review census information and year-end financial audit support information.
• Assist with the annual insurance renewal process.
• Maintain electronic banking information.
• Train the backup payroll manager.

SKILLS & EXPERIENCE

• Bachelor’s degree in Accounting, Finance, or related preferred. APA certification (FCP or CPP) preferred.
• Proven experience in multi-state payroll processing and management.
• Strong background in accounting, specifically regarding general ledger reconciliation and journal entries.
• Experience administering 401(k) and deferred compensation plans (Fidelity experience preferred).
• Familiarity with non-profit financial reporting, specifically Form 990 preparation.
• Advanced proficiency in Microsoft Excel required; you must be comfortable using complex formulas, pivot tables, and LOOKUPs to manage data analysis and make your daily workflows more efficient.
• Previous experience with Workday is a significant plus.
• Ability to communicate effectively with external partners (auditors, tax providers) and internal teams.

PHYSICAL DEMANDS FOR CERTAIN ROLES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.

The employee will be required to lift and/or move up to 60 pounds.

SALARY AND BENEFITS

The starting salary for this position is $73,400 to $81,100 per year, benchmarked against industry standards. Salaries for positions required to be in specific geographic locations reflect the corresponding labor market. The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements and will include our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more).Click here for an overview of our company benefits.

Explore our career opportunities to join a team that values creativity, innovation, and diversity. 

ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES

RECORDING ACADEMY

The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.

LATIN RECORDING ACADEMY

The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin GRAMMY Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin GRAMMY Cultural Foundation.

LATIN GRAMMY CULTURAL FOUNDATION

The Latin GRAMMY Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives.

MUSICARES

A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.

GRAMMY MUSEUM

The GRAMMY Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include GRAMMY in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States.

EQUAL OPPORTUNITY

The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.