Payroll Representative

JOB SUMMARY

The Payroll Representative is responsible for the quality of and coordination of all employee and payroll information on a bi-weekly basis.

DUTIES & RESPONSIBILITIES

• The payroll representative is responsible for the overall preparation and distribution of payroll, maintenance of payroll records, and required reporting in accordance with Federal, State, and local policies, laws, rules, and regulations.
• Review payroll timekeeping information from various sources.
• Runs various payroll related reports in HCHB and performs necessary analysis to audit for and resolve discrepancies.
• Prepares and processes the agency’s payroll for all employees, including auditing submitted payroll information and timesheets from operating departments; and prepares the system for time input for all staff; prepares electronic checks and direct deposit information.
• Receives, reviews, enters, audits and processes payroll data; ensures adherence to established payroll policies, procedures, rules, and regulations; makes corrections as applicable.
• Prepares and posts all post-payroll reporting for deductions and tax withholding, schedules payments, and retains appropriate reporting documentation.
• Subject matter expert on all payroll processes and procedures, including but not limited to, off-cycle payrolls, retro-active payments, documenting and updating procedures.
• Monitors and reconciles employee vacation or sick balances.
• Answers a variety of payroll related questions from Agency employees; researches and resolves difficult and complex payroll issues; explains the Company’s payroll policies and procedures.
• Consults with Human Resources on a variety of issues including new deductions, changes to compensation levels, and vacation payout.
• Performs other necessary functions/duties as assigned by the Executive Director(s).

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by the employee of this job. The employee may be requested to perform job-related tasks other than those stated in this description.

JOB REQUIREMENTS (Education, Experience, Knowledge, Skills & Abilities)

• High school diploma/GED required
• Three years of payroll related experience
• Excel experience with reports, VLOOKUP, Pivot Tables and similar functionality used to identify and analyze payroll issues required.
• Experience with HCHB EMR Workday strongly preferred.
• Previous experience in healthcare industry preferred.
• Ability to demonstrate superior analytical, organization and time management skills