Payroll Specialist, Phys Svcs

SUMMARY

The Payroll Specialist, Physician Services will primarily support VitalSolution, VISTA Staffing, Whitaker and Pathway brands within the Ingenovis family and will be responsible for collecting, auditing and entering all payroll related data within Bullhorn / Bullhorn Time & Expense (BTE) as needed for assigned brands or subgroups within assigned brands. The Phys Svc Payroll Specialist will focus on accuracy of clinician payment as well as client billing components for each configuration of contract requirements.

RESPONSIBILITIES

• General understanding of the Ingenovis family of brands, the overall business model, understanding of the nuances of differentiation in the policies across those brands.
• Strong understanding of the Physician Services business model, both W-2 and 1099 worker pay requirements and familiarity with the overarching systems and verticals such as Emergency Medicine, Government, Hospitalist, Psych, Pediatrics, etc..
• Understanding and knowledge of Bullhorn and BTE with ancillary understanding of Workday and DocuSign as well as PeopleSoft, eRecruit and/or Gold Mine for historical purposes depending on brand assignment.
• Excel experience including VLOOKUP, Pivot Tables, formula creation for accuracy.
• Coordinate with all Ingenovis Payroll teams, Accounting, Finance, HR, Compensation, Benefits and Compliance for the accurate timely collection of data for reconciliation, troubleshooting, corrective training.
• Develops internal working relationships across the business to drive growth, engagement, and results.
• Understanding of tax setup requirements, especially locals, within ADP WFN for W-2 clinicians as well as direct deposit setup for all clinicians.
• Works across all companies: Fastaff, USN, Trustaff, and other brands as needed.
• Performs additional duties as requested by management.

REQUIREMENTS AND EXPERIENCE

• The minimum education required for this position is a High School Diploma. Associates Degree or Bachelors Degree in accounting or business preferred.
• Working knowledge and experience working within Workday, ADP WorkforceNow; PeopleSoft, eRecruit and/or Gold Mine for historical data depending on assigned group or brand.
• Solid understanding of Ingenovis corporate structure and associated setup, integrations and partnerships.
• Experience with DocuSign, ADP WorkforceNow, Bullhorn/BTE.
• Knowledgeable of payroll related practices including taxes and withholding.
• One (1) year experience in a healthcare and/or staffing environment, in an in-house payroll processing environment or related experience.
• Excellent communication skills, both written and verbal.
• Proven track record of forming strong internal relationships.
• Computer literate with knowledge of Microsoft Word, Excel and Outlook.
• Good at following instructions and working independently.
• Excellent communication (written and verbal), organizational, and time management skills are necessary.
• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Ability to maintain a calm and professional demeanor during high stress situations.
• Effective prioritization & multi-tasking skills and the ability to work in fast-paced environment with the objective of meeting company performance expectations.
• Ability to develop and maintain business relationships.
• A disposition to function in a team environment and to maintain confidentiality.
• Ability to use tact, discretion, and independent judgment to analyze and resolve work problems.
• Displays a strong sense of urgency with the ability to self-motivate and remain flexible.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Ability to use sensory skills to effectively communicate and interact with other employees and the public through use of the telephone, email, video conference and face to face contact.
• Ability to use manual dexterity, visual acuity and hearing acuity to effectively use and operate office related equipment such as but not limited to a computer, copier, scanner, camera, phone, headset, keyboard and mouse.
• Ability to sit for extended periods of time at a keyboard and workstation with low periods of reaching and standing.
• Ability to lift up to 15 pounds at times.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Ingenovis Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind on the basis of race, color, national origin, religion, gender, gender identity, sexual orientation, disability, genetic information, pregnancy, age, or any other protected status set forth in federal, state, or local laws. This policy applies to all employment practices within our organization.

RESERVATION OF RIGHTS

Essential functions contained within this job description are listed above; they are subject to change at any time due to reasonable accommodation or other reasons set forth by management.

SIGNATURE

Employee signature below constitutes employee's understanding of the requirements, essential functions and duties of the position.

Employee Name:

Employee Signature:

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Compensation Range

$20.10 - $25.00

Benefits include: health, dental, vision, FSA/HSA, company-paid life insurance, 401K with discretionary match, paid time off, paid parental leave, and tuition reimbursement.