Payroll Specialist

THE JOHN GORE ORGANIZATION is the leading presenter, distributor, and marketer of Broadway theatre worldwide.  Under the leadership of theater producer and owner John Gore, its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com and Group Sales Box Office.  Its productions span Broadway, Off Broadway, London’s West End, Japan and 48 North American markets. It has won Tonys in every producing category as well as numerous other Drama League, Drama Desk and Olivier awards.

At The John Gore Organization, a diverse, inclusive, and equitable workplace is one where all employees feel valued and respected, and all voices are valued and heard. We are committed to fostering, cultivating and preserving a culture of equity, diversity, access and inclusion.

$28.00 – 33.65/hour

FLSA Status: Non-Exempt

Summary

The Payroll Specialist will be responsible for accurate and timely payroll processing, maintaining records, and ensuring compliance with relevant laws and company policies.

Duties and Responsibilities:

• Processing payroll ensuring accurate and timely payment of wages.
• Maintain payroll data, run periodic audits and ensure the accuracy of the data in the HCM system.
• Address issues and questions regarding payroll from employees and superiors.
• Processes payroll changes and updates including, but not limited to: hours worked, additional earnings, tax deductions, holidays, employee benefits, new hire details, salary updates and termination data.
• Process annual W2 data and complete audits for year-end tax reporting.
• Administration of payroll-related policies & procedures
• Provide local payroll data & information to HR Team
• Participate in various HR / Comp & Ben / Payroll projects
• Administer the completion of timesheets for non-exempt employees including manager approval confirmation when necessary.
• Complete calculations for overtime, deductions, or one-off transactions as needed.
• Receive approval from upper management for payments when needed
• Prepare and execute pay orders through an electronic system or distribute paychecks
• Prepare reports for upper management, finance department etc.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Cooperation
  • Establish and maintain effective relationships
  • Be active listener
  • Offer assistance and support to co-workers
  • Work cooperatively in group situations

• Adaptability
  • Able to work around unexpected changes of circumstance or workload
  • Modify a planned course of action based on new circumstances
  • Change communication style to achieve the best results

• Functional Competencies
  • Demonstrate accuracy and thoroughness
  • Attention to detail
  • Task-oriented
  • Proactive

• Team Orientation
  • Understand team roles and responsibilities.
  • Support group problem solving.

Qualifications aka KSAOs

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Experience: At least 2-5 years of Experience in Payroll
• Experience with Workday Payroll
• Experience in multiple payroll processing.
• In-depth knowledge of US payroll legislation.
• Advanced Excel knowledge.
• Strong organizational skills and ability to multi-task
• Strong time-management skills and ability to prioritize work
• Strong writing command and verbal communication skills.
• Proven experience as payroll specialist/administrator/coordinator
• Solid understanding of accounting fundamentals and payroll best practices
• Experience with processing union payrolls is a plus
• Trustworthy with attention to confidentiality

Education and/or Experience

• Bachelor’s or Associate’s degree preferred
• An equivalent combination of education and experience is also acceptable.

Communication Skills

• Ability to read, analyze, and interpret short correspondences, instructions, and memos.
• Ability to respond to common inquiries or complaints from customers, partners, or members of the industry.
• Ability to write communications that conform to prescribed style and format.
• Ability to effectively present information to supervisor.

Critical Thinking

• Ability to understand and execute written or oral instructions.
• Able to analyze and problem-solve using discretion and judgment.

Certificates, Licenses, Registrations

• Certified Payroll Professional (CPP)
• Fundamental Payroll Certification (FPC)

Acknowledgement

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Employees will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

We offer competitive compensation including Vacation and Holiday Pay, health & welfare benefits, and a 401(k) retirement plan.

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

The John Gore Organization is an equal opportunity employer and affords equal employment opportunity to all applicants regardless of race, color, religion, gender, creed, national origin, age, disability, sexual orientation, veteran status or any other legally protected classification under local, state or federal laws.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification or position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The John Gore Organization’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. The John Gore Organization may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.