Payroll Specialist

ZeroFox seeks a Payroll Specialist with 2-3 years of hands-on payroll experience to assist with all payroll-related functions for the U.S. and various international locations. This entails following all applicable regulatory agency guidelines, laws and requirements, assuring compliance and accurate payroll activities/reporting and assisting non-U.S. countries in payroll practices as needed. In this role, you will help ensure proper payroll administration standards, policies, and procedures, analyze trends and identify opportunities for improvement while collaborating closely with various departments and vendors. You would be serving in a key role, maintaining high degrees of confidentiality, strict observance and adherence to regulations impacting Company compliance.

Role and responsibilities

• Enter and review payroll inputs including timekeeping data, accruals, bonuses, commissions, deductions, adjustments, and expense reimbursements
• Review and approve employee expense reports
• Perform reconciliations of payroll registers, general ledger accounts, and tax liabilities
• Calculate, withhold, and remit payroll taxes, benefits deductions, garnishments, and other payroll liabilities in accordance with each jurisdiction's rules
• Prepare and submit state and local payroll tax filings, quarterly reports (e.g., 941, state unemployment, etc.), and annual reporting (W-2, state equivalents)
• Maintain and update multi-state payroll tax tables, wage bases, and jurisdictional compliance data
• Work with the state to set up tax accounts, as needed
• Investigate and resolve payroll discrepancies, gaps, and employee inquiries; partnering with HR and accounting
• Generate payroll metrics, dashboards, and ad hoc analyses to support leadership and process improvements
• Document and maintain operating procedures (SOPs), internal controls, and process flows
• Liaise with third-party payroll vendors, external auditors, and tax authorities as needed
• Stay current on changes in payroll regulations, taxation, and multi-state compliance requirements