Payroll Technician

This posting will remain open continuously until filled.

To be considered for this position please include a resume.

The Town of Castle Rock's future and the quality of that depend on the choices we make today. Do you want to be part of a team that make decisions that work now while preserving and protecting Castle Rock's identity and quality of life for the future? We value teamwork, cooperation, and quality communication. We strive to provide exceptional public service to our customers and encourage creativity and innovation. We welcome all that share those values to apply.

Working for the Town of Castle Rock includes:

• The opportunity to make a difference in our community
• Career Advancement Programs
• Employee well-being program
• Competitive total compensation with an excellent benefits package
• Free membership to the MAC or Recreation Center
• Public Service Student Loan eligible employer

Position Overview:

The Town of Castle Rock has an outstanding opportunity for a Payroll Technician in our Finance Department. This position is responsible for the overall payroll function of the organization. Maintains appropriate records to support transactions including salary changes, deduction changes, and name and address changes. This position exercises a considerable level of discretion, trust and confidence. Work requires practical knowledge of organization payroll policies, labor and payroll tax laws and regulations, and tax reporting requirements in order to prepare payroll and payroll tax reports and payments as required. Performs duties in a manner consistent with the stated values of the organization.

Essential Duties and Responsibilities:

• Responsible for payroll processing and reporting. Includes auditing, processing, and reporting of all Town employee time sheets with extensive cross referencing and balancing to ensure a high level of accuracy.
• Reconciles total payroll/benefits monthly, quarterly and annually in order to print W2s and quarterly and annual reports to the Internal Revenue Service, State Department of Revenue and Social Security Administration.
• Reviews Personnel Action Forms and processes accurate voluntary and mandatory withholdings and deductions. Enters accurate accrual rates, direct deposit information, and cost center changes.
• Initiates and maintains master files for bank routing and account information. Reconciles payroll interface report. Balances funds and ensures all general ledger account codes are valid.
• Initiates and maintains cost centers and pay codes. Ensures payroll is expensed to correct general ledger accounts. Provides reconciled payroll information to the Accounting Manager and auditors for inclusion in the Comprehensive Annual Financial Report (CAFR).
• Prepares, reconciles, and prints checks from the accounts payable module to pay liabilities created in the payroll interface module for insurance benefits, premiums, garnishments and other related items.
• Initiates, reconciles, maintains, reports, and pays employee benefits, including health, dental, life, retirement and deferred compensation to the appropriate plan providers. Prepares and reconciles reports.
• Maintains confidential payroll files and scans timesheets. Files mandated payroll reports with the Internal Revenue Service, Social Security Administration, State Department of Revenue, and Workers Compensation.
• Plans, leads and participates in a wide variety of special projects related to Payroll processes and systems.
• Researches payroll issues, state and federal tax law, wage and hour regulations, and applies in an appropriate manner.
• Prepares specialized reports upon request and answers questions concerning pay calculations.
• Provides employment verifications.
• Stays current with new developments related to payroll and maintains awareness of federal, state and local regulations and Town of Castle Rock Personnel Guidelines.
• Prepares annual audit work papers and accounting report schedules.
• Assists with or coordinates special projects.
• Performs other duties as assigned or required.

Minimum Qualifications:

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education: High School Diploma or GED equivalent supplemented with coursework in accounting

Experience: At least three (3) years of progressively responsible payroll experience; or an equivalent combination of education, training, and experience

Experience with FLSA section 7(k) and automated time and attendance software is preferred

Knowledge, Skills, and Abilities:

• Knowledge of payroll procedures, processes and understanding of related controls and safeguards.
• Knowledge of personal computers and MS Office applications such as Excel and Word.
• Strong organizational skills.
• Ability to meet strict dead lines.
• Ability to calculate, compute, summate, and/or tabulate data and/or information. Includes the ability to perform subsequent actions in relation to computational operations.
• Knowledge of computer software programs for accounting and payroll functions.
• Knowledge of Town guidelines, procedures and policies that affect payroll processing.
• Knowledge of the Fair Labor Standards Act and the 207(k) police and firefighter exemption provisions of the FLSA. Ensures overtime is calculated appropriately for eligible employees.
• Ability to establish and maintain effective working relationships with supervisor, support staff and other departments/agencies position interacts with.
• Strong communication skills to address complex payroll issues and to lead projects.

Physical Demands:

• Sedentary work for long periods of time
• Occasional physical work lifting no more than 10 pounds
• Occasional lifting, carrying, walking and standing
• Occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; and stop, kneel, crouch or crawl
• Frequent hand/eye coordination to operate personal computer and office equipment
• Vision for reading, recording and interpreting information
• Speech communication and hearing to maintain communication with employees and citizens

Work Environment:

• Works primarily in a clean, comfortable environment

Equipment Used:

• Uses standard office equipment including a personal computer system
• This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.

Must satisfactorily complete a criminal background check prior to commencing employment.

The Town of Castle Rock is an equal opportunity employer.