Program Advancement Specialist

Description

VOAC recognizes the unique needs of the older adult who needs a wheelchair ramp to stay at home safely, and the preschooler whose family needs additional resources. VOAC supports veteran's efforts to exit homelessness as well as provides a safe place for survivors of domestic violence. Wherever VOAC goes, it combines relationship-building, volunteers and quality services to lift and support our neighbor's efforts to become self-sufficient and reach their full potential.

The Program Advancement Specialist functions as advancement support and assists with office management. A major component of the position assists in the planning and implementation of Division-wide fundraising and marketing activities that will enable the Volunteers of America SWCO to achieve the agency fundraising goals and enhance the public recognition of Volunteers of America Colorado. In addition, this position is responsible for the monitoring, implementation, and organization of all office procedures and administrative functions for the programs of Southwest Colorado.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Consults with VOA's Denver-based Marketing Department to create and distribute local fundraising campaigns, ads, brochures, flyers, and other printed and digital materials.
• Compiles information for, writes, and leads the preparation of tri-annual Division newsletters for distribution to donors, volunteers, and the community.
• Assists with the planning and coordination of fundraising special events, community outreach efforts and other meetings.
• Researches and identifies new funding opportunities and develops fundraising plans with leadership and the SWCO Advisory Council - acts as the liaison with Advisory Council.
• Plays a supporting role in the grant process for SWCO programming including maintaining grant files to be audit ready for Durango Community Shelter.
• Supports all SWCO Advisory Council activities, including attending all Advisory Council meetings and preparing meeting minutes, preparing meeting notices and meeting agendas, coordinating RSVP calls as necessary, and assisting in the coordination of the annual Advisory Council Retreat.
• Establishes a professional communication flow with coworkers, clients, donors, other service providers and the public, projecting a positive agency image through in-person and phone interaction, and providing accurate information about the services offered.
• Receives clients, donors, visitors, volunteers, job applicants, and phone calls and efficiently directs them to the appropriate office or individual.
• Organizes and implements all office procedures, systems, and administrative functions. This includes word processing, spreadsheet creation and maintenance, data entry in donor and volunteer databases, donor letters of appreciation, filing, processing mail, arranging building maintenance, managing the purchase of office supplies, and other office responsibilities.
• Maintains timely and accurate communication with the VOA Finance Department, including the preparation of bank deposits, coding of invoices, and responsibility for petty cash fund reimbursement requests.
• Enters and maintains donor and volunteer information in online database; creates and maintains donor files; compiles donor statistical data and prepares reports for Program Managers and Senior Director.
• Manages on-going and special projects, as assigned by the Senior Director.
• Performs other duties as assigned.

OUTCOMES

• In conjunction with Senior Director, ensures Advisory Council provides support and generates awareness of issues surrounding domestic violence and homelessness within the Durango community by creating community-based funding resources to address those needs. It is expected that, with the assistance of the Advisory Council, at least one fundraising event will occur, and the amount of dollars fundraised annually increases year over year.
• Mail to be picked up at the Post Office a minimum of 3x per week.
• Bank Deposits are to be made as funds are received.
• Invoices are to be submitted for payment as they come in, without delay.
• Thank you letters for donations are to be written and mailed as funds are received and recorded.
• HCTC Certificates are to be issues and mailed as funds are received and/or requests are made by donor.
• Shredding is to be organized 1-2x annually for both facilities.
• Provide administrative assistance for shelter tours as scheduled.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Sitting or standing at a desk for long periods of time in an office environment. Some lifting, carrying of loads up to thirty pounds and cleaning may occasionally be required. Driving short distances required.
• Office environment with community events required.

POSITION TYPE AND EXPECTED WORK HOURS

• Full-time, 40 hours per week, Monday - Friday 8am-5pm
• Weekends and evenings as needed (approx. 1x monthly)

Some availability to work remotely

Pay: $23.00/hr

Employee must be able to perform essential job functions with or without reasonable accommodation and without posing a direct threat to safety or health of self or others. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Employee will perform job according to applied laws. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you require a reasonable accommodation to perform this role, please contact HR@VOAColorado.org to begin the Interactive Process.

Benefit eligibility is based on job type/status

Vacation Time

Separate Sick Time

Paid Holidays

Floating Holidays

Personal Days

Volunteer/Wellness Day

Tuition Assistance

Pension Plan

403b Retirement Plan with Agency Match

Health, Dental, Vision, Pet Insurance

Life Insurance

Accident Insurance

Employee Assistance/Work-Life Balance Program

Employee Discount Program

LifeLock with Norton

Public Service Loan Forgiveness

Volunteers of America is an EEO Employer

Position will remain open until filled

VISA SPONSORSHIP IS NOT OFFERED FOR THIS ROLE

Veterans Strongly Encouraged to Apply

Requirements

COMPETENCIES

• Must be able to work independently and in a creative and collaborative manner.
• Models core culture attributes of VOAC that include "AIRS" (Accountability, Integrity, Respect and Service)
• Models and pursues with vigor VOAC's three strategical critical virtues of HHS (Hungry, Humble, People Smart
• Demonstrates compassion for helping those that are the most vulnerable in our community. Demonstrates knowledge of or a strong willingness to learn about poverty, human service government programs, VOAC solutions and services, homelessness, aging, veterans, at-risk youth and helping those most vulnerable in our society.

MINIMUM QUALIFICATIONS OF POSITION

• Associate's degree in business administration/related or equivalent relevant experience
• Three years of administrative or related office experience
• Experience in fundraising, marketing, and donor outreach assistance.
• Experience working with databases and in non-profit development.

PREFERRED QUALIFICATIONS OF POSITION

• Experience working with homeless population and survivors of domestic violence.
• Experience in research and grant writing.
• Experience in working with Boards of Directors

KNOWLEDGE AND SKILLS

• Proficient with Microsoft Office products, databases, and standard office equipment
• Proficient with social media - internet navigation, website development, Facebook
• Ability to work in a fast paced, diverse, and dynamic organization, both collaboratively and independently
• Knowledge of basic fundraising techniques and strategies
• Excellent skills in organization and planning; attention to detail and accuracy
• Excellent composition, grammar and editing skills.
• Strong interpersonal skills and ability to work with diverse populations.
• Ability to train, direct and support volunteers preferred.
• Require own transportation, valid Colorado's driver's license and up to date insurance.