Project Accounting Specialist

• Track and analyze direct project costs including materials, equipment, and subcontractor expenses
• Frequently communicate with project managers to accurately capture scope changes and other activities that could impact financial implications
• Maintain perpetual project cost records and ensure accuracy of all financial transactions
• Track committed costs through purchase orders, subcontracts, and other binding agreements

• Review and analyze subcontracts, and purchase orders to understand payment terms, retention schedules, and compliance requirements
• Process and track change orders through approval workflow, ensuring proper documentation and cost impact analysis
• Reconcile subcontract amounts, modifications, and payments to ensure accuracy and completeness
• Monitor contract compliance including milestone requirements and insurance provisions
• Coordinate with project teams on contract interpretation and dispute resolution support

• Track and maintain current insurance certificates for all subcontractors, suppliers, and project stakeholders
• Monitor bonding requirements and ensure continuous compliance throughout project duration
• Coordinate lien waiver collection and processing to protect company interests and maintain clean project records

• Process and approve subcontractor payment applications, verifying work completion against contract terms and project progress
• Review subcontractor invoices for accuracy, proper documentation, and compliance with contract terms
• Coordinate with accounts payable team on payment timing, dispute resolution, and vendor communication

• Work closely with project managers and field superintendents to understand project status, upcoming costs, and potential financial risks
• Interface with corporate accounting team on journal entries, cost transfers, and account reconciliations
• Collaborate with operations team on vendor setup, purchase order processing, and procurement compliance
• Support internal audit functions and external auditor requests with documentation and explanations

• Maintain comprehensive project files including all contracts, change orders, invoices, payment records, and supporting documentation
• Ensure proper document retention procedures and electronic filing systems for easy retrieval and audit support
• Coordinate project closeout procedures including final cost reconciliation and file archival
• Support legal discovery requests and litigation support when required

• Prepare project-specific accruals for unpaid invoices, work-in-progress, and estimated costs
• Process journal entries for cost reclassifications, allocation adjustments, and period-end corrections
• Assist with external audit procedures by providing project documentation and account analysis

• 3-5 years experience in construction industry accounting or project administration
• Strong understanding of construction accounting principles and percentage completion methods
• Experience with construction contracts, change orders, and billing procedures
• Knowledge of lien laws, retention, construction compliance requirements, and sales tax regulations
• Proficiency in construction accounting software (Foundation, Sage 300 CRE, or similar)
• Strong Excel skills and attention to detail

• Associate's degree in accounting, finance, or equivalent experience preferred
• Knowledge of and experience with government contract requirements
• Understanding of construction insurance and bonding requirements

• Following 58 days of full-time employment, you may be eligible for benefits, including Medical, Dental, Vision
• Following 90 days of full-time employment, employees are eligible for 401(k) and sick/personal leave
• After 6 months+ of continuous employment, paid vacation is offered
• Paid holidays

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