Project Administrator (57013)

The Hiller Companies, LLC has an immediate opening for Project Administrator. If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of re protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standards of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance, and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place.

Job Summary: The project administrator works closely with the project managers and superintendents to ensure the project stays on track and meets quality standards. They are involved in the day-to-day operations of the office and serve as an interface between team members and customers.

Key Responsibilities:

• Answer incoming phone calls.
• Greet guests and visitors in a welcoming manner.
• Book awarded projects in the accounting and timekeeping systems.
• Coordinate project insurance by assessing insurance requirements and requesting certificates of insurance.
• Assist project managers in all administrative functions and processes including change orders and close-out documents.
• Maintain job budgets and research any errors for corrections.
• Organize and implement formulated policies and procedures.
• Provide billing support to the accounting team.
• Assist with the daily responsibilities of the administrative department.
• Provide administrative support to the Branch Manager and Office Manager.
• Other duties as assigned.