Project Manager Assistant

Sargent ElectricDe Pere, WI

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Job Description

We are hiring a Project Manager Assistant (PMA) to support our De Pere, Wisconsin office. This individual will be responsible for completing project support tasks on assigned project(s), from initiation to completion. The duties will also include assisting with project planning, scheduling, and coordination, as well as communicating with clients, vendors and subcontractors.RESPONSIBILITIES:

Project Coordination/Administrative Support:
- Confidently coordinate and oversee the execution of all the project activities, including submitting RFIs, submittals, schedule, and various correspondence from the initiation to completion of assigned projects.
- Provide general administrative support to teams including data entry, filing, and record-keeping.
- Coordinate with subcontractors, suppliers, and other project stakeholders. Assist with new customer and vendor setup.
- Verifying project documents and assisting with tool and equipment requests.
- Verify and document field work completed.
- Use/learn Vista, Project Sight, and other similar Project management software.
Document Management:
- Organize and maintain project documentation, including contracts, drawings, permits, correspondence, and photos.
- Ensure all project documentation is accurately filed and easily accessible to team members. Review project close-out document requirements, assemble and submit.
Communication Support:
- Facilitate communication between project team members.
- Schedule meetings, prepare meeting agendas, and take meeting minutes as required.
- Assist in drafting correspondence, reports, and presentations related to project progress.

SKILLS:

High school diploma or equivalent; additional education or training in project management or electrical engineering is a plus
Previous experience in a similar role within the electrical contracting or construction industry preferred
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software
Strong organizational skills with keen attention to detail
Excellent written and verbal communication skills
Strong analytical and problem-solving skills
Ability to work effectively in a fast-paced environment and prioritize tasks
Proficiency in project management tools and software

Sargent Electric Company and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Sargent Electric Company.

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