Project Manager

IntroductionFlow Tech is a growing, employee-owned company built on collaboration, accountability, and long-term vision. As an employee-owned business, every team member has a stake in our success, creating a culture of shared responsibility, innovation, and trust.Flow Tech, Inc.’s purpose is to help create safe, healthy and efficient building environments by selling, servicing and supporting engineered HVAC equipment and systems.Position SummaryFlow Tech is seeking an experienced Project Manager to take ownership of HVAC equipment projects after the sale and drive them through to successful completion. This individual will coordinate directly with manufacturers, contractors, engineers, the Flow Tech sales team and the service department to ensure that projects are executed accurately, on time, and within budget.The ideal candidate will have strong experience in the HVAC trade or a related mechanical/electrical construction field, with the ability to manage technical projects and communicate effectively across teams. This position is key to bridge the gap between sales and service, ensuring a smooth transition from project award through delivery, installation, and startup.The Project Manager reports to the Director of Operations and will primarily support HVAC equipment projects, including air handling units, chillers, variable frequency drives (VFDs), fan systems, energy recovery systems and custom engineered solutions.Position OverviewProject Management & Coordination

• Serve as the primary point of contact for all project-related communication following the sales handoff.
• Coordinate with manufacturers on order entry, submittals, shipping, and delivery logistics.
• Work with contractors and end users to confirm site conditions, delivery requirements, and installation schedules.
• Attend jobsite coordination meetings and facilitate communication between all parties.
• Review and approve project submittals, ensuring all equipment complies with the engineer’s specification.
• Coordinate with Flow Tech’s field and service technicians to schedule equipment start-ups and commissioning.
• Track project progress and maintain accurate documentation in Flow Tech’s project management system.

Documentation & Technical Support

• Review project drawings, specifications, and submittals for accuracy and completeness.
• Verify equipment and accessories required by specification are included.
• Produce or coordinate all required project documentation, including submittals, O&M manuals, training materials, and close-out documents.
• Maintain organized project folders with all correspondence, RFIs, and approvals.
• Support the Sales Engineer and Inside Sales team with technical clarifications or equipment verification as needed.

Factory & Vendor Coordination

• Act as the primary liaison between Flow Tech and the equipment manufacturers.
• Track manufacturing progress, confirm ship dates, and ensure all factory-provided information is distributed internally and externally.
• Address and resolve any discrepancies, substitutions, or deviations from the specification with the Sales Engineer and manufacturer.
• Coordinate with the factory for warranty claims, replacement parts, or technical support as required.

Field & Service Coordination

• Work with Flow Tech’s Service Coordinator to align startup schedules, site visits, and labor forecasting.
• Ensure all necessary documentation and materials are provided to field personnel prior to installation or commissioning.
• Attend site inspections as required to verify delivery, installation readiness, and equipment condition.
• Solicit feedback from technicians to maintain accurate as-built documentation.

Financial & Administrative

• Compile schedule of values for approval by customer.
• Track project budgets, change orders, and cost impacts.
• Verify and approve invoices for accuracy prior to billing.
• Maintain awareness of project profitability and identify potential risks early.

Qualifications

• Associate’s degree in mechanical or electrical engineering technology, or equivalent field experience in the HVAC or mechanical trades.
• 3+ years of experience in HVAC, mechanical, electrical, or construction project management.
• Proven ability to coordinate complex projects and communicate effectively across multiple disciplines.
• Strong understanding of HVAC systems, electrical coordination, and construction sequencing.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with project management software is a plus.
• Valid driver’s license and ability to travel to local job sites as required.

Ideal candidate should have:

• Experience in the HVAC trade or a related construction discipline with a strong understanding of how systems are installed, commissioned, and supported.
• A proven background managing HVAC or mechanical projects from order to closeout.
• The ability to connect sales and service, ensuring seamless communication, coordination, and accountability.
• Organization and be proactive with excellent follow-through and attention to detail.
• Problem-solving and interpersonal skills; able to work independently and as part of a team.
• Comfortability in collaborating with contractors, engineers, and field technicians

Compensation$100k to $125k annual salary based on experience plus annual bonus based on company profitability.Employee BenefitsFlow Tech, Inc. is a proud 100% employee-owned corporation ensuring that everyone who contributes to the success of the company shares the reward through earned stock in the firm. Employees become 100% vested after 6 years of employment.We reward performance and offer benefits including:• 100% coverage of medical insurance premiums (subject to change annually)• Dental and vision insurance• 401K with 3% company match, in addition to employee stock ownership plan participation• $50,000 employee life insurance along with AD&D and LTD insurance• PTO, vacation, and sick timeFlow Tech is an Equal Opportunity Employer.Company CultureOur employee-owners are the foundation of our success, and we make employee fulfillment our highest priority. Flow Tech is proud to be recognized as a Best Place to Work in Connecticut by the Hartford Business Journal in 2024 & 2025. We achieved this honor by crediting our employee-owners as the foundation of our success, and we make employee fulfillment our highest priority. We’re proud to offer these additional benefits:• Work/life balance• Dog-friendly office• Business casual attire with casual Fridays• Free parking• Company sponsored events – Yard Goats party deck, team building socials and annual holiday party.About Flow Tech, Inc.Flow Tech is headquartered in South Windsor, CT and provides competitive, energy-efficient, and quality-focused products, systems, and services. We excel in large commercial and institutional facilities in New England with critical environments. Our customers are focused on energy and carbon reduction, and value control and visibility.We pride ourselves on our offerings and encourage you to view our complete line of products and services at https://flowtechinc.com/products-manufacturers/.Flow Tech History – “The Why”Flow Tech was founded in 1987, the vision of one person who believed he could help people save energy and get better building control through a niche product. Our very first product line was ABB Variable Frequency Drives (VFDs) and it is at the core and foundation of who Flow Tech is: a technically-focused, specialized product that we can sell and support better than anyone else.After much growth and success, Flow Tech has become a go-to source for building owners, design engineers and contractors made up of 30+ employee owners and 20+ sustainability-focused product lines. Our operations team is essential to the success of Flow Tech.We need the right person to support this reputation of excellence to help Flow Tech continue to succeed.

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