Project Specialist II - Construction

SALARY

$76,757.82400

POSITION SUMMARY

Under limited supervision performs various office support activities including special studies and investigations, budget administration, records control and compilation and analyses of data.

PRIMARY RESPONSIBILITIES

• Manages and administers specific functions exclusive to the department. Coordinates various projects, special assignments and support activities as assigned.
• Assists in developing and administering programs, procedures, goals and objectives. Develops methods to improve workflow and processes.
• Participates in the preparation of budgets and financial plans. Monitors budget and various reports to ensure accuracy. Collects and analyzes budget and personnel data.
• Conducts studies, analyzes responses and presents findings as assigned.
• Prepares, processes, and maintains documents relating to department personnel.
• Assists in maintaining of various computer systems.
• Prints and distributes departmental reports.
• Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title

• CHALLENGES
• Organizing and analyzing data from numerous and diverse sources.
• Monitoring departmental expenditure patterns to ensure they stay within the budget parameters.

EDUCATION/EXPERIENCE REQUIREMENTS

• Bachelor's Degree. Five (5) or more years of applicable experience, or a combination of education and experience related to this position.
• Strong verbal and written communication skills.
• Strong Microsoft Office (Word, Power Point, Excel) skills.

PHYSICAL REQUIREMENTS

• Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.
• Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE, SKILLS, AND ABILITIES

• Detailed knowledge of office and administrative management policies and procedures.
• Detailed knowledge of report preparation methods.
• Working knowledge of the principles and practices of project scheduling and management.
• General knowledge of principles and methods of budget management.
• Strong computer skills, including Excel, Word, Access, and PowerPoint.
• Good verbal and written communicate skills.
• Good research and analytical skills.
• Good project management skills.
• Good organizational and attention to detail skills.
• Ability to prepare and maintain accurate logs, records, and reports.
• Ability to be a critical and independent thinker.
• Ability to take large amounts of raw data and synthesize in meaningful reports.
• Ability to maintain effective working relationships with staff at all levels of the organization.
• Ability to maintain confidentiality.
• Ability to represent the office with the highest level of professionalism.

WORKING CONDITIONS

• General office environment.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

• Personal computer and related software (Microsoft Word, Power Point, Excel).