Public Health Program Manager

PHMC is proud to be a leader in public health. The Program Manager manages activities of the Pennsylvania Public Health Association (PPHA) and the Strengthening Public Health Infrastructure Training Program, a.k.a. Public Health Infrastructure Grant (PHIG).

DIVISION: Strategy Development

PROGRAM: Public Health Infrastructure Grant (PHIG)

JOB OVERVIEW:

The Public Health Program Manager is responsible for managing activities of the statewide Pennsylvania Public Health Association (PPHA) and the federally funded Strengthening Public Health Infrastructure Training Program, referred to as Public Health Infrastructure Grant (PHIG). This project is funded by the Centers for Disease Control and Prevention (CDC). The goal of this program is to strengthen the public health infrastructure to help protect people from preventable illness, death, and health threats. Specifically, this program works to enhance overall service provision, support, workforce, and data systems. PHMC is a subgrantee of the National Network of Public Health Institutes (NNPHI) and serves as the Innovation Hub for Regions II and III.

The program manager is responsible for oversight of the day-to-day program activities, partnership engagement, coordination, and communication with NNPHI, and will lead the provision of training and technical assistance, contracts management, and ongoing reports to the funder. The position is in Philadelphia and reports to the Director of Public Health Programs.

RESPONSIBILITIES:

• Manage the PHIG and PPHA grants using project management software such as MS Teams and Smartsheet to help assess whether workplan activities are meeting targeted timelines.
• Support the Director of Public Health Programs with the development, coordination, execution, tracking, and reporting of program deliverables.
• Coordinate promotion of PHIG and development of resources across the PHMC enterprise, as well as with key stakeholders in Regions II and III and select subcontractors.
• Develop, track, and submit documentation for Training and Technical Assistance plans.
• Coordinate and host internal and external project meetings as needed with key stakeholders and act as a liaison between subcontractors and internal/external partners on the project.
• Lead discussions with stakeholders across both Regions, as needed.
• Support content development of trainings and resources, including slide development for presentations.
• Represent PHIG on partner calls and meetings.
• Represent PHMC programs at local, state, and national conferences.
• Manage public health program event planning for PHIG and PPHA in coordination with the Director of Public Health Programs, Operations and Training team, and PHMC Communications, as needed.
• Inform the development of communications and training materials in partnership with the Strategy Development Communications Manager, PHMC Communications, and the Operations and Training team, as needed.
• Collaborate with the Operations and Training team to develop, execute, and track contractual agreements with stakeholders across Regions II and III organizations to ensure deliverables are met.
• Engage with the Operations and Training team to collect, review, submit, and track invoices for program partners and vendors.
• Develop, execute, and track Letters of Agreement (LOA) with subject matter experts (SME), as needed.
• Supervise Public Health Program Interns.
• Design work plan for Public Health Program Interns, provide weekly supervision and review of their activities and deliverables.
• Support continuous quality improvement of projects with support for evaluation methods.
• Track project process and outcome evaluation metrics in consultation with SME as needed.
• Coordinate regularly with NNPHI and other organizations selected to lead evaluation, as well as all other coordination and communication activities to be determined.
• Perform other duties as assigned.

PHMC STRATEGIC PLAN ALIGNMENT:

• Support the development of new business opportunities to diversify revenue streams to build long-term sustainability of PHMC public health programming.
• Support the identification of business opportunities to sustain and grow funding for PHMC public health programs.

DIVERSITY, EQUITY & INCLUSION:

• Develop PHMC public health programming that considers the impact of institutional racism on health and wellness.
• Encourage diversity and equity in hiring policies and contracting when developing public health program plans.
• Contribute to the development of metrics and the collection of data to help PHMC public health programs measure the impact of its DEI policies and procedures.
• Participate in required trainings and events to help PHMC public health programs ensure an anti-racist, inclusive workspace for staff.

SKILLS:

• Strong communication skills
• Detail-oriented with advanced written and verbal communication skills
• Exceptional organization and project management skills
• Ability to multitask effectively and engage with colleagues across the organization to advance the execution of project deliverables
• Committed to the PHMC mission of building healthier communities through partnerships with government, foundations, businesses, and community-based organizations to improve the health of the community by providing outreach, health promotion, education, research, planning, technical assistance, and direct services
• Flexible with the ability to work independently and as a team, both in person and virtually as needed
• Experience with management of federal contracts and non-profit evaluation techniques and tools preferred
• Strong background in Public Health theories, models, and practices, and experience developing training materials and presentations
• Experience running a Learning Management System (LMS)

REQUIREMENTS:

• Bachelor's degree in public health or public administration
• 3-5 years of experience in public health, project coordination, or related area required

SALARY GRADE: 19

PHMC is an Equal Opportunity and E-Verify Employer.