Purchasing Assistant

Job Summary:

The Purchasing Assistant at iFAB Corp supports day-to-day purchasing activities to ensure timely availability of raw materials, components, and services required for metal fabrication and engineered-to-order production. This role is responsible for processing purchase orders, maintaining accurate records, coordinating with suppliers, and supporting inventory and production needs. Experience in a metal manufacturing or fabrication environment is highly preferred due to iFAB’s custom and build-to-order operations.

Key Responsibilities:

Purchasing & Order Processing

• Create, process, and track purchase orders for steel, sheet metal, fabricated parts, hardware, consumables, and services
• Ensure purchase orders are accurate in terms of pricing, quantities, specifications, and delivery dates
• Follow up with suppliers to confirm order status, lead times, and on-time delivery

Supplier Coordination

• Communicate with approved vendors regarding quotes, order confirmations, expediting, and delivery issues
• Support supplier onboarding and maintain up-to-date vendor records
• Escalate supply risks or delays that may impact production schedules

Inventory & Production Support

• Coordinate closely with Production, Materials, and Planning teams to support build schedules
• Assist in monitoring inventory levels and identifying reorder needs
• Support expediting of critical materials to avoid production downtime

Documentation & Data Accuracy

• Maintain accurate purchasing records, files, and documentation
• Assist with invoice matching, receiving discrepancies, and basic purchasing audits
• Update ERP/MRP systems with purchasing and supplier data

Continuous Improvement

• Identify opportunities to improve purchasing accuracy, lead times, and supplier performance
• Support cost-control initiatives and basic spend analysis as requested

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