Real Estate Transaction Coordinator

About Tim Stout Group at True North Real Estate Advisors

Tim Stout Group at True North Real Estate Advisors is a growth-focused, service-driven

residential real estate team dedicated to doing the right thing for clients and our community. We

are family-oriented, collaborative, and high-trust. Our culture is positive, drama-free, and

accountability-minded — we show up for one another, celebrate wins, and fix problems fast. We

give back regularly through community service and operate with integrity and compliance at the

forefront of every transaction. You do not have to share our personal beliefs to thrive here; we

welcome diverse backgrounds and perspectives that align with our values of ethics, excellence,

and teamwork.

Why This Role

You’re the steady hand that keeps every file clean, on time, and compliant. If you love checklists, timelines, and proactive communication, you’ll thrive here. You’ll focus on high-quality transaction coordination and accurate listing input, with room for light admin only when volume dips.

We ask that all applicants please complete the assessment at the link below after applying to be considered for the next steps of our process:https://TeamArchitects.asmt.io/X466C4WPX/TransactionCoordinator-Assessment

What You’ll Do

Transaction Coordination

• Open, process, and track new contracts in team systems; introduce all parties and set timelines
• Audit contracts, addenda, and disclosures for accuracy and compliance; secure, organize, and deliver all docs
• Schedule inspections and appraisals; manage contingencies and key dates; keep everyone on track
• Maintain the transaction inbox and weekly written updates to all parties
• Monitor closing milestones and coordinate with title/escrow, lenders, agents, and clients
• Prepare commission disbursements in BrokerSumo and follow the Incoming Contracts checklist
• If a deal terminates, execute our Deal Fell Through checklist and close the loop with stakeholders
• Report weekly productivity metrics to the team administrators; attend weekly team meetings

Listing Input & Management

• Create and update MLS listings accurately and on time
• Coordinate listing assets and changes (photos, remarks, disclosures, lockbox/sign)
• Track listing status, price changes, and required brokerage compliance items

(Light client-care or event tasks may be added during seasonal slowdowns; primary focus stays TC + listings.)

Requirements

What Makes You a Fit

• Detail-obsessed and systems-driven: you live by timelines, checklists, and clean files
• Proactive communicator: you anticipate issues and give clear updates before anyone has to ask
• Tech-confident: you can learn new platforms fast and never struggle with basic software or file handling
• High follow-through with calm urgency during peak weeks
• Values alignment: integrity, positivity, team-first, and service-minded

Qualifications

• 1+ year in real estate transaction coordination, brokerage admin, title/escrow, or similar contract-heavy role
• Strong MLS input experience and understanding of common residential contract timelines
• Demonstrated proficiency with transaction software and spreadsheets; BrokerSumo experience a plus
• Excellent written communication for client-facing emails and MLS remarks
• Real estate license is helpful but not required. We can sponsor pre-licensing and exam fees for the right admin who wishes to be licensed for knowledge and referrals.
• Important: this is an operations role, not a stepping stone to production. Licensed admins may earn referral fees to friends/family but do not work team leads.

Benefits

Schedule & Work Setting

• In-office presence 3 set days per week (currently Wed and Fri meetings included); optional WFH Tue/Thu
• Business-hours role with flexibility; occasional off-hour catch-up is acceptable for contractors
• This is a 1099 position (no company-provided health benefits)

Pay

• $18-$25 per hour based on experience and platform proficiency
• Additional pay for approved special projects may be available during slower seasons

We ask that all applicants please complete the assessment at the link below after applying to be considered for the next steps of our process:https://TeamArchitects.asmt.io/X466C4WPX/TransactionCoordinator-Assessment

Our Culture

We are family-oriented, community-minded, and by-the-book. We serve our clients and community with integrity, encourage a positive, drama-free workplace, and support each other. You do not have to share our personal beliefs to be valued here, but you must embrace respect, ethics, and teamwork.