Recruiting Coordinator

Recruiting Coordinator

The Recruiting Coordinator is a critical member of the recruiting team, responsible for delivering a seamless, high-touch candidate experience and ensuring onsite interview operations run smoothly and efficiently. This role serves as the face of recruiting in our San Francisco office, owning the end-to-end onsite interview experience while supporting recruiters, hiring managers, and candidates across all levels of the organization.

Responsibilities will include:

• Serve as the onsite recruiting ambassador, welcoming candidates and creating a professional, warm, and engaging first impression
• Own the full onsite interview experience, guiding candidates throughout the day and ensuring they feel informed, comfortable, and excited about the opportunity
• Coordinate complex onsite interview schedules across multiple interviewers, calendars, and time zones
• Manage all interview logistics including room reservations, technology setup, interview materials, and day-of adjustments
• Proactively handle schedule changes, conflicts, and last-minute updates while maintaining a seamless candidate experience
• Coordinate meals and refreshments, accommodating dietary preferences and restrictions
• Communicate real-time schedule updates and logistics to candidates, interviewers, and recruiting partners
• Maintain accurate candidate records and scheduling details in the applicant tracking system
• Identify and recommend process improvements to enhance efficiency and candidate experience

Desired Qualifications:

• 3-5 years of experience in recruiting coordination, executive assistance, event coordination, hospitality, or a related role
• Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities simultaneously
• Experience coordinating complex schedules involving multiple stakeholders and time zones
• Proficiency with scheduling tools such as Google Calendar, Outlook, or similar platforms
• Experience working in applicant tracking systems (Greenhouse, Workday, or similar)
• Comfort with video conferencing platforms including Zoom, Google Meet, and Microsoft Teams
• High emotional intelligence and ability to adapt communication style to different audiences
• Proactive problem-solver who remains calm and resourceful in fast-paced, dynamic environments
• Collaborative team player who thrives in an in-person, high-touch recruiting environment
• A Passion for sustainability and making the world a better place!