Retail Marketing Administrator

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Retail Marketing Administrator

Provide administrative support to the Senior Marketing Manager and Marketing Manager, as well as offer assistance / support as needed to entire shopping center team. This role provides comprehensive administrative support for marketing operations, community engagement activities, event space management, and Capital One Park operations.

Estimated total compensation for this position:

$28.85 - 31.25 per hour

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Expected Schedule: Monday- Friday 8 am- 5 pm; this role will require evening and weekend availability to support events as needed

Job Responsibilities

Marketing/Communications Administrative Support

• Administrative duties to support the marketing and events

• Update/Coordinate social media promotions and website listings across Capital One Center and Capital One Park platforms

• Prepare contracts for events, displays, shows and sampling including contracts for The Nest, The Birdcage, and The Jungle event spaces

• Assist in securing proper permitting for event schedule including Capital One Park events and college tournaments

• Provide administrative support for event implementation and physical event setup when necessary

• Track Certificates of Insurance for marketing vendors and event space vendors and Licensees

• Assist in preparation of retailer memos, flyers and announcements

• Support the gift card operation (if applicable)

• Provide administrative support for property collateral installation coordination

Community Engagement & Event Space Administrative Support

• Assist with administrative aspects of TeamUp scheduling system for The Nest and The Birdcage bookings

• Prepare and process invoices for event space rentals

• Maintain administrative records for Capital One Marketing/Community Affairs pop-up events

• Coordinate administrative logistics for Capital One Hall cross-promotional activities

• Support newsletter production by gathering content from retailers and partners and/or preparing document

Capital One Park Administrative Support

• Assist with administrative coordination for game day operations and college events

• Maintain records and schedules for The Potomac League website updates

• Process administrative requirements for sponsorship banner coordination

Clerical and Support Functions

• Prepare memos to retailers advising of events, new stores, management updates, etc.

• General filing · Invoice coding

• Open and sort mail

• Order marketing and event supplies for all property activations and event spaces

• Prepare conference call minutes, staff meeting minutes, etc.

• Coordinate administrative aspects of vendor contracts and relationship management

• Maintain filing systems for multiple property venues and event spaces

Other Duties

• Prepare conference call minutes, staff meeting minutes, etc.

• Tasks as assigned by Senior Marketing Manager and Marketing Manager

Skills and Knowledge

• Complete knowledge of Microsoft Office Products: Excel, Word, PowerPoint

• Ability to learn employer specific web-based software systems

• Ability to manage time well and be self-motivated, without direct supervision

• Strong organizational skills to support multiple venues and event spaces

• Experience with social media platform administration across multiple accounts

• Ability to coordinate administrative tasks across diverse property operations

• Years of relevant experience- 1-3 years clerical experience, 1-2 years marketing experience preferred

Retail Marketing Administrator Job Summary

Provide administrative support to the Senior Marketing Manager and Marketing Manager, as well as offer assistance / support as needed to entire campus team. This role provides comprehensive administrative and operational support for marketing operations, community engagement activities, event space management, and campus seasonal operations.

Job Responsibilities

Marketing Strategy Development & Management

• Administrative duties to support the marketing and events

• Update/Coordinate social media promotions and website listings across all campus platforms

• Prepare contracts for events, displays, shows and sampling including contracts for campus event spaces

• Assist in securing proper permitting for event schedule including campus events and college tournaments

• Assist with event implementation and provide operational support for campus seasonal activities

• Track Certificates of Insurance for marketing vendors and event space rental clients

• Assist in preparation of retailer memos, flyers and announcements

• Install property collateral as directed

• Assist with operational aspects of campus scheduling systems for event space bookings

• Prepare and process invoices for event space rentals

• Maintain operational records for Capital One Marketing/Community Affairs pop-up events

• Coordinate logistics for campus partner cross-promotional activities

• Support newsletter production by gathering content from retailers and partners

• Assist with operational coordination for campus seasonal events and college tournaments

• Maintain records and schedules for campus website updates

• Process operational requirements for sponsorship coordination

• Provide operational support for campus scheduling systems

Marketing Strategy Implementation

• Prepare memos to retailers advising of events, new stores, management updates, etc.

• General filing · Invoice coding

• Open and sort mail

• Order marketing and event supplies for all property activations and event spaces

• Prepare conference call minutes, staff meeting minutes, etc.

• Coordinate operational aspects of vendor contracts and relationship management

• Maintain filing systems for multiple campus venues and event spaces

• Provide operational support for campus events, tournaments, and seasonal programming

• Assist with setup, coordination, and breakdown of campus venue events

• Support integration activities with Capital One Hall, Watermark Hotel, The Perch, and other campus partners

Leadership, Motivation and Development

• Tasks as assigned by Senior Marketing Manager and Marketing Manager

Skills and Knowledge

• Complete knowledge of Microsoft Office Products: Excel, Word, PowerPoint

• Ability to learn employer specific web-based software systems including campus scheduling systems and operational management platforms

• Ability to manage time well and be self-motivated, without direct supervision

• Strong organizational skills to support multiple venues and event spaces

• Experience with social media platform administration across multiple accounts

• Ability to coordinate operational tasks across diverse campus operations

• Physical capability to support event setup and seasonal campus operations

• Years of relevant experience- 1-3 years clerical experience, 1-2 years marketing experience preferred

Education/Training

• Years of relevant experience- 1-3 years clerical experience, 1-2 years marketing experience preferred

Physical Work Requirements/Conditions

• Walking the property up to several times per day

• Event set-up/tear down

• Sign installation

• Light lifting

• Campus operations support including seasonal events and venue coordination

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Location:

On-site- McLean, VA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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