Risk & Safety Manager

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Description

Risk & Safety Manager

Reports to: Director of Risk & Safety

Position Summary:

The Risk & Safety Compliance Manager supports the Director of Risk & Safety in managing and executing nationwide safety, compliance, and risk management programs across all VRC business units. This position plays a critical role in ensuring regulatory compliance with FMCSA, DOT, OSHA, and state-specific safety programs, and in maintaining VRC's strong culture of safety through training, proactive initiatives, and data-driven performance tracking.

The ideal candidate will have hands-on experience in DOT compliance, drug and alcohol testing programs, driver qualification file management, OSHA case investigations, and insurance/claims coordination. This role requires exceptional organization, follow-through, and communication skills to coordinate activities with HR, Operations, Fleet, and external partners.

Key Responsibilities:

Regulatory Compliance & DOT Program Administration

• Assist in management of the company's FMCSA/DOT compliance programs, including Driver Qualification (DQ) files, annual MVR reviews, Clearinghouse queries, and medical certification tracking.
• Administer and maintain the Continuous MVR Monitoring Program (SambaSafety), including driver onboarding, alerts, and compliance documentation.
• Coordinate and track post-accident, random, pre-employment, and return-to-duty (SAP) drug and alcohol testing; ensure timely scheduling and documentation of all testing requirements.
• Prepare and submit FMCSA, state DOT, and related regulatory filings and renewals on behalf of the company.
• Support management in conducting internal audits of DOT and safety records; ensure compliance gaps are identified and closed promptly.

Claims Management & Safety Investigations

• Assist with auto claim intake, documentation, and insurance carrier communication through closure and root cause determination.
• Support OSHA case investigations, recordkeeping, and follow-up actions.
• Maintain all accident and injury logs, analyze trends, and prepare Safety Roundup reports for workers' compensation and auto incidents.

Safety Campaigns & Communication

• Collaborate with the Director of Risk & Safety to plan and execute VitalSafety campaigns, newsletters, and weekly Safety & Security Topics.
• Support company-wide safety observances, training initiatives, and employee engagement programs.
• Create and distribute safety performance reports and metrics for leadership and the Enterprise Safety Committee.

Training, Reporting, and Committee Support

• Track and report on missing or expired certifications, including DOT medical cards, road tests, PIT (forklift) certifications, and defensive driving requirements.
• Assist in scheduling and administering safety training in PolicyTech, including onboarding courses and annual compliance modules.
• Support the Enterprise Safety Committee with documentation, presentations, and rollout of new safety programs and policies.
• Develop dashboards and reports to monitor compliance, lag time, and incident trends across divisions.

Requirements

Qualifications:

• Bachelor's degree in Safety Management, Transportation, Risk Management, or related field (or equivalent experience).
• 3-5 years of experience in a safety, compliance, or risk management role within transportation, logistics, or a regulated industry.
• Strong working knowledge of FMCSA, DOT, OSHA, and Workers' Compensation regulations.
• Experience with compliance platforms such as TrueNorth, SambaSafety, JJ Keller, PolicyTech, or similar.
• Excellent analytical, organizational, and written communication skills.
• Ability to handle sensitive information with discretion and maintain regulatory accuracy.
• Proficiency in Excel, Power BI, and MS Office Suite; data visualization experience preferred.

Core Competencies:

• Strong attention to regulatory detail and documentation accuracy.
• Excellent interpersonal skills to work with HR, Operations, and external vendors.
• Proactive problem-solver with a commitment to continuous improvement.
• Ability to prioritize and manage multiple deadlines under limited supervision.
• Passion for safety, compliance, and employee well-being.