Safety Administrative Assistant

Compensation will be $25-$28 depending on experience with bonus eligibility up to $6,000 per year.

Job Duties

• Answer phone, using phone etiquette (Director of Safety back up and Injury Hotline), noting information, taking messages, scheduling return calls, forwarding calls, and any other tasks related to the phone

• Take report for the Injury Hotline and sends email to dl.injuryreporting

• Perform recordkeeping in manual, pdf and electronic database formats

• Work independently and follow up on open action items

• Communicate with modern data lines, Zoom Chat, email, phone, and face to face

• Interface with vendors

• Support Safety department by creating purchase orders for goods and services

• Manage the Medical Surveillance Program

• Set up required testing twice per year - mobile unit and clinics

• Receive and records results in the employee database, advising the Director of Safety for results that are at or above levels pre-determined by the Director of Safety

• Support the company EHS software and platforms

• Manage the company Boot Voucher and Prescription Safety Glasses Programs

• Schedule meetings and activities associated with meetings

• Support corporate EHS events and functions

Qualifications

• Bi-lingual, Fluent in English & Spanish, required (verbal and writing)
• Employees in their position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions
• Must pass a medical physical and drug test
• Must pass a background check
• Preferred - high school diploma or GED and/or foreign education acceptable
• Some college one year or more preferred
• Basic understanding of MS Office products
• Ability to: communicate with others effectively; understand direction, written or oral and use basic math skills as the job demands
• Self-motivated and exhibits good organizational skills

Physical Requirements

• Work Environment: Office
• Equipment & Tools: Personal computer, multi-line phone, Laser printer
• Physical Demand Level: Moderate
• Work Capacity: Lifting & carrying 35lb loads, bending, kneeling, and sitting for long periods.
• Sensory Demands: Hearing, vision, touch and taste
• Hand Movements: Repetitive motions, gripping, keyboard alignment,

Our final candidate will be required to successfully pass a thorough background check, which includes a criminal history check and previous employment check if an external candidate. A post-offer physical and drug test will be required of external applicants.

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