Safety & Compliance Coordinator

Description

Department: Safety

Location: Omaha, Nebraska

Job Type: Full-Time

Experience Level: Entry to Mid-Level

FLSA Status: Exempt

• --

Overview

Join the team at Hill Bros. Transportation as a full-time Safety & Compliance Coordinator and play a key role in keeping our fleet compliant, our drivers legal, and our operations running smoothly. We're looking for a detail-oriented professional who thrives on organization, takes pride in accuracy, and understands that compliance isn't just paperwork-it's what keeps our drivers safe and our business moving.

At Hill Bros, our purpose is simple yet powerful: "Building relationships while developing opportunities mile after mile."

We value team members who are relentless, adaptable, team-oriented, and powered by a "we, not me" mindset.

• --

What You'll Do

Keep Our Fleet Road-Ready & Compliant

• Manage vehicle licensing, registrations, and permits for our entire fleet-company trucks and owner-operators
• Process annual compliance filings including UCR registrations and Federal Highway Use Tax (Form 2290)
• Track registration renewals and ensure nothing lapses or expires
• Handle specialized registrations like CARB, TRU units, and electronic bypass devices
• Stay on top of regulatory changes and implement updates as needed

Support Driver Safety & Compliance

• Administer Annual Driver Reviews and Motor Vehicle Record (MVR) checks
• Monitor driver credential expiration dates (CDL licenses, medical certificates, endorsements)
• Update safety management systems with current driver information
• Review safety performance history of new driver applicants
• Coordinate with HR and hiring managers on driver qualification files
• Track compliance metrics and alert management to upcoming expirations

Maintain Accurate Systems & Records

• Keep equipment data current in TMT and TMW transportation management systems
• Maintain organized filing systems for audits and DOT inspections
• Audit records regularly to catch and fix discrepancies
• Prepare compliance reports highlighting deadlines and potential issues
• Support DOT audits by providing complete, accurate documentation

Collaborate Across Departments

• Work with Operations to ensure equipment data supports efficient dispatching
• Coordinate with Accounting on compliance-related payments and filings
• Partner with Safety team on driver qualification tracking
• Communicate with state agencies, regulatory bodies, and vendors

Requirements

What We're Looking For

Accountabilities:

• Maintain accurate vehicle licensing, registrations, and permits for entire fleet
• Process federal compliance filings on time without penalties or lapses
• Monitor driver credential expirations and ensure current qualifications
• Keep equipment data accurate across all systems (TMT, TMW, tracking systems)
• Maintain audit-ready filing systems and documentation
• Prepare compliance reports for management review
• Coordinate effectively with Operations, Accounting, Safety, and external agencies

Key Competencies:

• Detail-obsessed catching errors others miss and taking pride in accuracy
• Deadline-driven never missing renewals or compliance filings
• Systems-minded understanding how different pieces connect
• Proactive spotting potential issues before they become problems
• Organized maintaining structure across multiple deadlines and requirements
• Adaptable keeping up with changing regulations and requirements
• Team player collaborating effectively across departments
• Professional communicator interacting confidently with regulatory agencies

What You Bring

• Associate's Degree in Accounting, Business Administration, or related field; OR equivalent work experience
• 1+ years of experience with vehicle licensing and permit administration
• Knowledge of UCR filings and federal highway use tax (Form 2290)
• Proficiency with Microsoft Office Suite (especially Excel for tracking and reporting)
• Strong attention to detail with high degree of accuracy
• Excellent organizational and time management skills
• Ability to manage multiple deadlines simultaneously

Preferred:

• Experience with transportation compliance regulations and fleet management
• Knowledge of DOT requirements, CDL regulations, and driver qualification files
• Experience with TMT and TMW transportation management systems
• Familiarity with online registration portals (IRP, state DMV systems)
• Previous experience in transportation industry
• --

Why Join Hill Bros. Transportation?

At Hill Bros. Transportation, you're more than just a job title-you're a key part of a team that keeps our drivers safe and our business moving legally and efficiently.

What We Offer:

• Professional Development: Comprehensive training on transportation compliance and fleet regulations; opportunity to become DOT compliance expert
• Work-Life Balance: Monday-Friday schedule, 8:00am-5:00pm
• Competitive Compensation: Competitive salary plus comprehensive benefits package
• Team-First Culture: Collaborative environment built on respect and shared success
• Meaningful Impact: Your accuracy and attention to detail directly protect our drivers and company

Work Schedule & Environment:

• Monday-Friday, 40 hours per week
• Professional office setting
• Minimal travel required
• --

Ready to Apply?

If you're detail-oriented, organized, and ready to keep our fleet compliant and our operations running smoothly, we want to hear from you!

Hill Bros. Transportation is an equal opportunity employer.

• --

Building relationships while developing opportunities mile after mile.