Sales Administrator

Bond Optics, LLCLEBANON, NH

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Job Description

Sales Administrator Bond Optics – Lebanon NHFull Time | Entry Level | On SiteBond Optics is a rapidly growing precision optics manufacturer serving defense, aerospace, semiconductor, medical imaging, and photonics markets. We produce high precision flat optics, prisms, and other components for some of the most advanced optical systems in the world.We are looking for a Sales Administrator to join our team and support the daily operation of our Sales department. This is an excellent entry level opportunity for someone who is highly organized, detail oriented, and excited to grow within the optics and photonics industry.Position OverviewThe Sales Administrator plays a key role in keeping the sales team organized, responsive, and effective. This role handles RFQ intake, quote tracking, order entry support, customer updates, documentation coordination, and general administrative support. You will work closely with Sales, Estimating, Engineering, Quality, and Operations.This is a great role for someone who enjoys organization, communication, and helping a fast moving team stay on track.Key ResponsibilitiesRFQ Intake and Quote Coordination

Receive, log, and organize incoming RFQs, drawings, and customer requests
Verify completeness of RFQ packages and route to the correct team members
Track quote status and follow up internally to ensure timely responses
Maintain RFQ dashboards and communicate deadlines with the sales team

Customer Service and Communication

Provide customers with order status updates and shipping information
Route technical questions to the appropriate salesperson or engineer
Maintain a professional and timely communication style
Serve as a reliable first point of contact for customer inquiries

Order Entry and Documentation Support

Enter purchase orders into the ERP system accurately and promptly
Review purchase orders for accuracy including pricing, quantity, revision, and terms
Help prepare required customer documentation such as certificates, inspection reports, and shipping paperwork

Sales Team Administrative Support

Assist with scheduling customer calls, meetings, and facility tours
Prepare quote packages and capability presentations
Support trade show coordination and logistics
Keep CRM records up to date and organized

QualificationsRequired

Strong attention to detail and organizational skills
Excellent written and verbal communication
Positive and professional customer focused attitude
Ability to multitask in a fast paced environment
Proficiency with Microsoft Office including Outlook, Excel, and Word
Comfort working with technical documents such as drawings and specifications

Preferred

Experience in manufacturing, customer service, or administrative support
Familiarity with ERP or CRM systems
Interest in optics, photonics, aerospace, defense, or precision manufacturing
Desire to grow into greater responsibility over time

Why work at BondThis is a place where you get to do real work, learn real skills, and be part of a team that actually cares. At Bond Optics you will join a tight and talented group of people who take pride in building critical optics for defense, aerospace, semiconductor tools, medical imaging, and advanced photonics.You will not get lost in a giant company. You will have a voice. You will have a pathway to grow. Your work will make a direct difference on real customer programs and you will see that impact every day.We are growing fast. We are improving fast. We are building something that matters. If you want to be part of a team that supports you, challenges you, and gives you room to build a real career and not just take a job, this is the place. We offer competitive benefits including:

401 (k) plan with company matching
Paid time off
Medical, dental, vision, life, STD, FSA

Bond Optics, LLC is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Any offer of employment will be contingent upon the candidates’ completion of a satisfactory background check.

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