Scheduler/Payroll Specialist

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

SummaryThis position reports directly to the Nurse Manager for the Case Management (CM) Department and is responsible for all aspects of the department scheduling and time plan management. This includes advanced time planning, planning for daily, weekend and holiday coverage and assignments, and management of unexpected absences to assure adequate coverage for the department. The person in this position interacts directly with all staff in the department and works collaboratively with both internal and external customers. The person in this position may also be responsible for other project support relative to the needs of the department. PRINCIPAL DUTIES AND RESPONSIBILITIES:- Utilizing the UKG scheduling system, coordinates all requests for time off in an advance time planning process- Serves as the administrator and troubleshooter for the UKG scheduling system- Understands the CM role groups and adjusts the daily CM assignment when unscheduled absences occur- Communicates via email with staff in advance of time plan per policy timeline - Orients all new staff regarding the time request process and the UKG scheduling systems - Functions as the point person for all scheduling questions, adjustments, or clarifications and issues from the leadership and team members; this requires timely responses - Approves time off and scheduling changes, in accordance with department scheduling policies and guidelines- Meets face to face with specific CM teams who have flexible schedules as needed. - Organizes float and per diem coverage to accommodate time off requests and coverage needs- Completes all aspects of payroll utilizing an electronic payroll system (UKG)- Provides weekly reports to the leadership team, such as per diem hours utilized and timekeeper reports- Coordinates subspecialty training for float/weekend/per diem staff and maintains coverage grid- Supports department with new CM/CMRS orientation schedules and aspects of orientation training as identified - Answers department telephone line and addresses requests- Provides project support relative to the needs of the department- Other duties as assigned

Education-High School Diploma or Equivalent required

-Associate's Degree Business or higher preferredCan this role accept experience in lieu of a degree?NoExperience-Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferredKnowledge, Skills and Abilities- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).- Excellent verbal and written communication skills.- Strong organizational and multitasking abilities.- Ability to work independently with minimal supervision.- Strong attention to detail and problem-solving skills.- Familiarity with hospital administration processes and healthcare regulations.- Professional demeanor and ability to interact effectively with all levels of staff.

Hybrid265 Charles Street40RegularDay (United States of America)

Pay Range

$20.43 - $29.21/Hourly

Grade

4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

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